1. Go to your regular ebrary site and sign in to your admin-enabled personal ebrary account as usual

2. Click on the “Search” tab, then on “LIST” to view your Working List

3. Click “Select all” to select all the titles in your Working List (or just select specific titles individually)

4. Click the “Save Selection to Bookshelf” button and follow the prompts to create a new folder to save them into

5. Go to your “Bookshelf” tab and click on the new folder to open it

6. You can then click either the button to “email the folder” or “share the folder”

• If you “email the folder” the recipient will get a snapshot of what was in the folder when you sent it
• If you “share the folder”, they will see the up-to-date version with any changes you might make to the contents of the folder

7. The other admin can then open the link you emailed them to view the contents of the folder

8. The other admin can sign in to their admin-enabled personal ebrary account and from their Bookshelf tab, click the “Save to Working List” button to upload the contents of the folder to their Working List

Channel – An ebrary channel (also called a “site”) is a hosted ebrary website that provides access to all the documents (subscription, perpetual access, or DASH) for a particular customer such as a school, company, university, or public library.

DASH - Stands for ‘Data Sharing Fast’.  It’s an ebrary product that empowers libraries to create, upload, and share their own PDF collections, right from their own computers.

eBOP - ebrary Ordering Platform. an eBOP title is an ebrary title that has been purchased through the ebrary platform: it can be a PDA or perpetual purchase.

MUPO – Multi-user document.  All documents in a subscription collection are multi-user (MUPO).  Perpetual access titles can be purchased as either single-user-only (SUPO) or multi-user (MUPO).  Not all documents are available for MUPO purchase.

NUPO – Numerous Single-user-only documents.  This is particularly relevant for sites (such as corporate sites) that are only allowed to purchase SUPO, not MUPO, titles.  And for documents that are only available as SUPO, not MUPO.  By purchasing additional SUPO copies of a book, there are fewer turnaways because if the first SUPO copy of the book is in use, the next user trying to access that book is rolled over to the next SUPO copy of the book.

PDA – Patron Driven Acquisition.  This is an approach a library might choose to provide a broad range of books to their patrons, without having to pre-purchase all of them.  If books get sufficient use, they are then “triggered” for purchase.

Perpetual Access documents – individual titles purchased for “permanent” access on an ebrary site.  Even if a publisher pulls their titles from ebrary completely, if an ebrary site has purchased a title (i.e., has it as perpetual access), then it will not be taken away.  The ebrary site has access to their perpetual access documents as long as they have access to their ebrary site.

Site – An ebrary site (also called a “channel”) is a hosted ebrary website that provides access to all the documents (subscription, perpetual access, or DASH) for a particular customer such as a school, company, university, or public library.

STL – Short-Term Loan.  This is an alternative that can be used as part of a PDA approach.  The difference is that instead of triggerable-use causing the book to be purchased, it is first made available as a short-term loan (1 day or 1 week, depending on the library’s preferences, and the options made available by the publisher).

Subscription collection – A set of documents that are essentially rented to an ebrary site, typically on an annual basis.  The specific documents in subscription collections can change without prior notice, but the expectation is that we will add more than we remove.  The only notice of changes is through MARC record updates: The “Added MARCs” link for additions; the “Deleted Titles” and “Deleted Titles (Excel)” links for deletions.  If an ebrary site requires guaranteed access to a particular document, i.e., it is being assigned for a class, the library should purchase a perpetual access copy of the book because with subscription collections, there is no guarantee that the title won’t be removed.

SUPO – Single-user-only document.  Perpetual access titles can be purchased as either single-user-only (SUPO) or multi-user (MUPO).   Some documents are only available as SUPO, not MUPO.  Corporate sites can only purchase SUPO titles, not MUPO titles.

Title – Often used to mean an ebrary document; interchangeably called book, document, or title.  Most ebrary documents are actual books, but some are journals, maps, or sections of books made available as a separate document by the publisher.

Triggerable use – The amount and type of use required for a PDA or STL+PDA document to be triggered for purchase or loan.  See the knowledge base for the details of what constitutes triggerable use:  http://support.ebrary.com/english/1586

Turnaway - When a user tries to open an ebrary document but it is a SUPO document that is in use already.  The user is alerted to this are asked if they would like to queue for it.

To create a saved search:

1. Go to your ebrary site and sign in to your personal ebrary account

2. Create and run a new search as follows:

a. Click on “Advanced” next to the Simple Search window

b. Set up your desired search criteria

Admins note, to search for new purchasable content, add a search line and set “Collection” to “All Purchasable”

c. Click “Search” (you need to do this for the search to be save-able)

3. Find and save your search as follows:

a. Under the Search tab, then under the SEARCHES tab, look for the search you just ran and click “Save” for that search

b. This will bring up a new window in which you can set search name, email address, search frequency (setting frequency to 0 turns off alerts)

c. Click “Create”

To modify your saved search criteria or search frequency:

1. Go to your ebrary site and sign in to your personal ebrary account

2. Under the Search tab, then under the SEARCHES tab, look for your saved search

3. Click on “Edit” for that search

4. Here you can change search name, email address, search frequency (setting frequency to 0 turns off alerts)

a. If you make changes here, click “Update” (takes you back to SEARCHES tab)

5. Or, to change the search criteria, click on “Edit Search Criteria”

a. Make any desired changes to your search criteria

b. Click “Search” (you need to do this for the search to be save-able)

c. Click “Update Search”

You can use your bookshelf to:

• Save links to particular ebrary books,
• Make (and save) notes in ebrary books,
• Make (and save) highlights in ebrary books,
• Create folders to organize your books
  (actually just the links to those books on ebrary)
• Share or email folders containing links to ebrary books

• Use the URL that points to the book
• Add the page number part manually at the end of the URL in the format: &page=xx
• To point to a particular chapter, use the first page number of the chapter
• Take care to use the “consecutive” page number used for ebook access versus the page number on the printed page

Here are the steps in more detail:

• When viewing a book in QuickView, the URL at the top is a bookmark to the document you are in, but that URL does not specify the page you’re on
• To specify a particular page within that document, modify the URL to include the page number:
  • Click at the end of the URL and add the following text: &page=xx (where xx is the page you are on)
  • Press the enter key
  • The screen will refresh, but it should leave you on the same page
  • Copy that full URL at the top for a persistent URL to the page
• Two ways to determine the ebook page number of a particular page:
  • In QuickView, at the top right, the number in the box is the printed page number; the first number in parentheses is the ebook page number – that’s the one to use
  • Or, start the process of printing the page you’re on and it will tell you the ebook page number
• Test by pasting the modified URL in your browser, and making sure it takes you to the page you want

Within a field, you can use OR, NOT, and AND.

For example you can do:

Title… is… Italy OR Rome (returns all titles that have either Italy or Rome in them)

Title…  is… Italy NOT Rome (returns all titles that have Italy in them, but not Rome)

Title… is… Italy AND Rome (returns all titles that have both Italy and Rome in them)

1. Go to your ebrary site and sign in to your personal ebrary account as usual

• You’ll need to do this at least once every 90-days to validate use on the mobile app

2. Create an Adobe account if you don’t already have one:

• If you’ve done full-document downloads on ebrary, you already have one
• To create an Adobe account

1) Go to https://www.adobe.com/cfusion/membership
2) Click “Create an account”
3) Fill in at least the starred fields…
4) Click “OK”

ON YOUR iOS MOBILE DEVICE:

• First time use, install the ebrary app using the “App Store” icon
  Once installed, click/tap to open the ebrary app

• First time signing in to the app, prompted for your Adobe account info
• You’ll then be prompted for your personal ebrary account username and password.

If your ebrary site uses a standard ebrary sign-in,  you have two choices

1) Use the username and password you usually sign in with
2) Or, use the Facebook Sign-in feature (see below)

If your ebrary site uses a custom sign-in, such as a barcode or signing in via your school’s proxy server, Athens, Shibboleth, Moodle, etc:

You need to use the Facebook Sign-in feature (see below)

Facebook Sign-in option:

First, link your ebrary account to your Facebook account (a one-time setup):

1. Go to your ebrary site using a browser
2. Sign in to your ebrary account as usual
3. Click “My Settings” link at top-right of ebrary screen
4. Under “Link your account to Facebook“, click “Log In“
5. On Facebook log-in screen, enter your Facebook credentials, click “Log In“
6. (Don’t have a Facebook account? Click “Sign up for Facebook” at lower left)

You can then sign in on the mobile app using the “Sign in with Facebook” button and your Facebook credentials.

Important note: The Facebook Sign-in feature does not access or post anything on Facebook accounts, it just takes advantage of users’ Facebook authentication.



With ebrary’s mobile app (currently only available on iOS devices), patrons can:

• Use the app’s streamlined interface to
  • Online, search for and read documents on their ebrary site
  • Online, seamlessly download documents from their ebrary site directly to the device
  • Offline, read previously downloaded ebrary documents
  • Offline, read non-ebrary PDF documents
• One thing you cannot do on the app is access your bookshelf links & notes

Note, to download an ebrary document, it must be a downloadable document
(not all are), and the download feature must be enabled on the ebrary site

1. Go to your ebrary site using a browser
2. Sign in to your ebrary account as usual
3. Click “My Settings” link at top-right of ebrary screen
4. Under “Link your account to Facebook“, click “Log In“
5. On Facebook log-in screen, enter your Facebook credentials, click “Log In”
   (Don’t have a Facebook account? Click “Sign up for Facebook” at lower left)

You can then sign in to ebrary using the “Sign in with Facebook” button and your Facebook credentials.

1. Go to your ebrary site from a browser and sign in to your personal ebrary account as usual.

• You’ll need to do this at least once every 90-days to validate use on the mobile app

2. Create an Adobe account if you don’t already have one:

• If you’ve done full-document downloads on ebrary, you already have one
• To create an Adobe account

1) Go to https://www.adobe.com/cfusion/membership
2) Click “Create an account”
3) Fill in at least the starred fields…
4) Click “OK”

Once you have completed these two steps on a browser, then you can go to the mobile app and sign in.  Click to see instructions for signing in to the mobile app:

http://support.ebrary.com/english/1281