Admins: ebrary perpetual and DDA-discoverable holdings can be set to auto-update in OCLC WorldCat Knowledgebase

ebrary and OCLC have improved the integration of ebrary holdings in OCLC WorldCat knowledge base. Your ebrary perpetual holdings and DDA-discoverable titles can now be automatically updated in WorldCat.

To take advantage of this improved service, email and ask for automated holdings updates between ebrary and OCLC.  Please include your OCLC symbol and your ebrary site ID or URL.

How does the integration work?

  • ebrary sends perpetual and DDA-discoverable holdings information to OCLC for all ebrary sites for whom ebrary has set an OCLC symbol. Currently this feed is set to run every other Tuesday.
  • OCLC processes this data and loads it into WorldCat knowledge base, at the latest by the Monday following.
  • Once implemented, your ebrary perpetual and DDA-discoverable holdings will be maintained automatically in your WorldCat knowledge base.

Note that ebrary subcriptions are handled in a different way.  For subscriptions, you would to into the OCLC WorldCat admin interface and manually select the ebrary subscriptions that you subscribe to. Note, ebrary automatically updates OCLC WorldCat with changes to the contents of all ebrary subscriptions.

If you are not currently subscribing to WorldCat and would like more information, please contact: Sara Finch,

Admin: Usage Reports – Why sudden usage changes?

The usage stats on ebrary changed somewhat with the introduction of the New Reader.  You may see significant changes in your usage reports in the month your ebrary site was switched to the New Reader.

There are two significant usage-stat implications with the New Reader:

  1. Users get delivered to a “Detail Page” instead of the first page (e.g., cover) of the book.
    1. Implications for usage stats:
      1. Viewing only the Detail Page does *not* count as a page view
      2. Viewing only the Detail Page does *not* count that book toward the Unique Documents tally.
    2. Implications for users:
      1. The “Detail Page” is very efficient for users.  Whereas before users had to scan through several pages to determine what the book was about, the Detail Page’s thorough information and table of contents often provides all the overview information they need.
    3. Bottom line: we’ve increased the efficiency for users, but this efficiency leads to fewer “interactions” with the book for us to count.  Often we see a drop in pages viewed once a site was switched to the New Reader.
  2. Printing and chapter/range-downloading are handled exactly the same way.
    1. Implications for usage stats:
      1. The “Chapter/Range Downloads” column is no longer used – you’ll just see zeros there once your site was upgraded to the New Reader.
      2. Chapter/range-downloads are tallied in the “Pages Printed” column
      3. Important:  whereas before just the instance of a chapter/range-download was counted, now that they are counted as prints, every page that is chapter/range-downloaded is counted.
        1. Before: if a user chapter/range-downloaded 50 pages, it counted as 1
        2. Now:  if a user chapter/range-downloads 50 pages, it is counted as 50
    2. Implications for users:
      1. The benefit to the user is that now when they print pages of a book, they get a PDF that they can print right away or save and print later.

Admins: MARC record changes for newly added ebrary titles as of September 2015

Newly added ebrary titles are now provided with MARC records that have ProQuest identification instead of ebrary identification.  These changes are reflected in new-to-ebrary MARC records as of September 24, 2015.


The following four fields are affected:
=003  MiAaPQ
=040  \\$aMiAaPQ$beng$erda$epn$cMiAaPQ$dMiAaPQ
=590  \\$aElectronic reproduction. Ann Arbor, MI : ProQuest, 2015. Available via World Wide Web. Access may be limited to ProQuest affiliated libraries.
=797  2\$aProQuest (Firm)


Previously the four changed fields were:
=003 CaPaEBR
=040 \\$aCaPaEBR$beng$erda$epn$cCaPaEBR
=590 \\$aElectronic reproduction. Palo Alto, Calif. : ebrary, 2015. Available via World Wide Web. Access may be limited to ebrary affiliated libraries.
=797 2\$aebrary.


MARC records from ebrary will continue to be in the previous format for titles ebrary already held the MARC record for prior to September 24, 2015.


The following is a sample ebrary MARC record with these changes.
=LDR  01588nam  2200349 i 4500
=001  ebr11094601
=003  MiAaPQ
=006  m\\\\\o\\d\|\\\\\\
=007  cr\cn|||||||||
=008  150908t20132013enka\\\\ob\\\\001\0\eng\d
=020  \\$z9781906574703
=020  \\$a9781781830604 (e-book)
=040  \\$aMiAaPQ$beng$erda$epn$cMiAaPQ$dMiAaPQ
=050  \4$aQC173$b.H367 2013eb
=082  04$a539.7$223
=100  1\$aHans, H. S.,$eauthor.
=245  10$aNuclear physics :$bexperimental and theoretical /$cH. S. Hans.
=250  \\$aSecond edition.
=264  \1$aKent, [England] :$bNew Academic Science Limited,$c2013.
=264  \4$c{copy}2013
=300  \\$a1 online resource (784 pages) :$billustrations
=336  \\$atext$2rdacontent
=337  \\$acomputer$2rdamedia
=338  \\$aonline resource$2rdacarrier
=504  \\$aIncludes bibliographical references at the end of each chapters and indexes.
=588  \\$aDescription based on online resource; title from PDF title page (ebrary, viewed September 8, 2015).
=590  \\$aElectronic reproduction. Ann Arbor, MI : ProQuest, 2015. Available via World Wide Web. Access may be limited to ProQuest affiliated libraries.
=650  \0$aNuclear physics.
=655  \4$aElectronic books.
=776  08$iPrint version:$aHans, H. S.$tNuclear physics : experimental and theoretical.$bSecond edition.$dKent, [England] : New Academic Science Limited, c2013 $hxv, 767 pages $z9781906574703
=797  2\$aProQuest (Firm)
=856  40$u$zAn electronic book accessible through the World Wide Web; click to view


ebrary citation formats

ebrary supports the following citation formats, editions are listed as appropriate.
  • APA – 6th ed.
  • Chicago/Turabian – 16th ed.
  • Harvard – Varying interpretations
  • MLA – 7th ed.

Admins: To pause or enable a Fund Code

You can use a Fund Code as an on/off switch for PDA collections:

  • If you Pause a Fund Code, any PDA collection associated with that Fund Code will be made immediately Inactive.
  • Once you Enable a Fund Code, any associated PDA collections will be made Active.

To edit a Fund Code:

  • Go to the “FUND CODE” tab under the “Admin” tab
  • Click “Edit Fund Code
  • You can toggle between Paused and Enabled here: