ebrary Support Center

Admins: Content additions and removals

The titles provided by ebrary frequently evolve and adjust as new e-books become available from publishers.

• Ebrary is constantly on the lookout for relevant new titles to add
• Ebrary removes titles when:
  • Publisher loses electronic rights or a title goes out of print
  • Publisher changes the way titles are offered.  For example, make them available only as perpetual-access, not via subscription

Admins: ebrary allows for federated searching

Your ebrary site can be set up to allow federated search.

To enable federated searching, email support@ebrary.com with the IP address(es) of the federated search servers.  The search engine will need to use ebrary API to access data about titles on your ebrary site.

Admins: If you are an OCLC partner, your ebrary titles can be discoverable in OCLC and WorldCat

We can add your OCLC holding symbol to your ebrary site configuration to make your ebrary titles locatable in OCLC and WorldCat.

To set this up, email a request to support@ebrary.com.  Please double-check your OCLC holding symbol and include it in the request.

How and when OCLC knows who has what:

1. We send metadata (both holdings style data and MARC records) to OCLC for all available ebrary titles.  We continuously update this as we add new titles.
2. Every other week, we send a detailed list to OCLC indicating which ebrary sites have which titles on their site; only for sites for whom we have set their OCLC holdings code
3. OCLC processes this data
4. After about 2 weeks your ebrary records will be available on OCLC and in the WorldCat catalog

Admins: To activate ebrary title lists in SFX (by ExLibris)

The instructions below describe how to activate your ebrary titles in SFX.  Contact ExLibris directly with questions.

• Instructions are for SFX ver 4.x
  • Process is very similar in SFX ver 3 – customers using SFX ver 3.x are advised to consult the General User’s Guide ver 3.0 for more details
• Instructions are the basic process for activating the target and its titles (i.e., the target, target service and object portfolio list)
  • SFX offers a number of additional options for customization which are not covered here; please check the main SFX documentation for further details
• Instructions are for using a loading file
  • Ex Libris recommends using a loading file for title activation in those packages where you subscribe to a number of titles but not all titles
  • If you only subscribe to a few titles you can also use the manual activation via KBManager, if you subscribe to all titles in a package you can use the “activate all” function in the title lists on KBManager

• In SFX, title activations are done per package
  • A separate loading file is needed for each package you subscribe to
  • For example: create a data file that contains all the books in ebrary’s Medicine Collection to which your institution subscribes, create another data file for ebrary Perpetual Titles
• Notes:
  • ebrary provides subscription and complete perpetual title metadata updates on a weekly and monthly basis to discovery vendors
  • Your ebrary “Holdings” must be set for perpetual and patron driven access (PDA) titles.  Upload these to your SFX Knowledgebase (additional instructions)
  • There can be more than one ebrary docID corresponding to a specific ISBN.  The ebrary docID should be used for any duplication and comparison.

1. Create a tab-delimited file for each ebrary collection you subscribe to:

• The format of the file is:  ISBN<tab>ACTIVE (case-sensitive)
• Do not include a header row
• The file name must not include spaces
• Sample DataLoader Input File:

2. Go to SFXAdmin and load the file

• On the SFXadmin lobby choose DataLoader under Data Management:

• DataLoader screen:

• Select EBRARY-getFullTxt
• Select the subtarget and service for the first collection to which your institution subscribes (e.g. EBRARY_MEDICINE_COLLECTION-getFullTxt)
• Specify the path to the corresponding tab-delimited file
  • To specify the input file name, click the Browse button and select the tab-delimited file on your hard disk.
  • Select an institute or group
    • Option appears only if institutes are set up in the instance
    • Allows you to run the activation for specific institutes only
• Select an identifier type for the first column of the input file: ISBNSelect ACTIVATION_STATUS in Column 2
• Specify the load type (Update portfolios)
• Select Activate targets / target services to also activate the package and service
• To start the loading process, click Submit
• Once the load is finished a new screen appears:

3. View report files

• SFX creates a number of report files that can be used for different purposes
• It is recommended to check the <datafile>.ok.err file for any errors that may have occurred, for example if your list contained titles that are not present in the title list on SFX

To create search strings to specific subject areas on an ebrary site

The easiest way to create a search string to specific content on an ebrary site is to build the search and then copy and paste the resulting URL:

1. Go to your usual ebrary site at http://site.ebrary.com/lib/XXXXX
   where XXXXX is your ebrary site name
2. Click the “Advanced Search” link
3. Enter search criteria that gives the results you want.  You can, for example, use LC Call numbers (See below)
4. Once you’ve got the search you want, you can then copy the URL at the top of the ebrary screen.  That URL will include the search details
5. You can then paste that URL into emails or onto a web page, etc.  The URL will take the user to the ebrary site (they will need to have authorization) and will show the titles that meet the search criteria

Library of Congress (LC) call numbers are one way to search particular subject areas.  The following link gives the basics of LC Call number ranges:

http://www.loc.gov/catdir/cpso/lcco

Here’s an example URL to the History titles on our title preview site.  This URL was built by going to our title preview site, http://site.ebrary.com/lib/alltitles, and doing an Advanced Search for the LC call numbers for History, which are d to f3799.

http://site.ebrary.com/lib/alltitles/search.action?adv.x=1&fromSearch=fromSearch&f00=lccn&p00=d&p00_upper=f3799&search=Search