ebrary and OCLC have improved the integration of ebrary holdings in OCLC WorldCat knowledge base. Your ebrary perpetual holdings and DDA-discoverable titles can now be automatically updated in WorldCat.
To take advantage of this improved service, email firstname.lastname@example.org and ask for automated holdings updates between ebrary and OCLC. Please include your OCLC symbol and your ebrary site ID or URL.
How does the integration work?
- ebrary sends perpetual and DDA-discoverable holdings information to OCLC for all ebrary sites for whom ebrary has set an OCLC symbol. Currently this feed is set to run every other Tuesday.
- OCLC processes this data and loads it into WorldCat knowledge base, at the latest by the Monday following.
- Once implemented, your ebrary perpetual and DDA-discoverable holdings will be maintained automatically in your WorldCat knowledge base.
Note that ebrary subcriptions are handled in a different way. For subscriptions, you would to into the OCLC WorldCat admin interface and manually select the ebrary subscriptions that you subscribe to. Note, ebrary automatically updates OCLC WorldCat with changes to the contents of all ebrary subscriptions.
If you are not currently subscribing to WorldCat and would like more information, please contact: Sara Finch, email@example.com.
For your ebrary site, there is only one unique identifier: your ebrary site identifier. It is the part of the URL to your ebrary site that is unique to your institution.
For example, if your URL is:
Then “hometownschool” is your ebrary site identifier.
Discovery systems may ask for your ebrary site identifier by a different label:
- OCLC asks for “Channel ID” or “Linking ID” or “Provider ID“
- Summon and 360 Link ask for “Custom ebrary database URL“
For all of these, it is your ebrary site identifier they are asking for, e.g. “hometownschool”. In some cases, Summon and 360 Link want the entire URL, e.g. http://site.ebrary.com/lib/hometownschool
Your ebrary Perpetual Access and PDA/DDA holdings can be set to automatically update in:
- Client Center
- All 360 services
- Ejournal Portal
Note that perpetual titles and any active PDA/DDA-discoverable titles are combined for the purposes of auto holdings update. It is not currently an option to only auto-update one or the other (perpetual or PDA/DDA) – it is currently none or both. And it is important not to manually edit this database in Client Center once auto-updating has been enabled.
Once the automation settings are in place, changes to your ebrary Perpetual Access and PDA/DDA holdings will be automatically loaded every night (US time), directly into Client Center and Intota.
From Client Center, holdings information will propagate to:
In Client Center, titles held by your library will have status: “Subscribed”
To set up automated holdings management for your Perpetual Access and PDA/DDA titles:
1. In your Client Center Data Management profile, add the database:
Ebrary Perpetual Access, PDA, and STL, database code JJU
(note, for EBL (Ebook Library) the correct database code AZZ)
2. On the Database Details page, check the box for:
“We subscribe to only some of the titles in this database“
3. On Database Details page, in Custom URL field, enter your ebrary URL:
where xxxxxx is your library’s ebrary site name
4. Email firstname.lastname@example.org (or for EBL: email@example.com) to request that your ebook site be configured to automatically send your ebook holdings to Client Center.
- Perpetual or DDA titles on your ebrary site that are provided by an ebrary consortia parent site are included in your auto-holdings update exactly as if they were perpeutal or DDA titles that originated on your ebrary site.
Automated Holdings Management does not impact other library workflows or any functionality of your 360 and Summon services. Examples of related activities that remain unchanged:
- Making ebook titles discoverable via your library catalog. The workflow to add, delete, and update ebook records in your catalog remains unchanged since it takes place separately from the Automated Holdings Management process.
- Using 360 Resource Manager Alerts for resource changes in your Client Center profile. Alerts will recognize Client Center updates made by Automated Holdings Management.
- Using 360 Counter or 360 Resource Manager to apply costs. The costs remain attached to resources as holdings are routinely updated through the automated program.
Custom status indicators (such as Purchased or License Negotiation) set up through a library’s 360 Resource Manager subscription currently cannot be applied to automated holdings management.
Subscriptions , such as Academic Complete, are represented as separate databases in Client Center. These holdings are not included in the Automated Holdings Management program.
- When you subscribe to a subscription , update your Client Center Data Management profile with the new database.
The ProQuest ebooks team is committed to send alerts on topics that matter to you and your patrons and keep you informed of changes. There are 4 main categories of alerts that you can elect to subscribe to depending of your needs:
- “MARC News” – notification of auto-update of MARC record pages (ebrary only)
- “Content News” – significant adds, deletes, STL changes (ebrary and EBL)
- Updates to articles in specific categories you have chosen to follow on support.ebrary.com
When viewing an article, look for the “Subscribe to these categories:” link at the bottom of the article
- “Platform News” – notification of platform changes or service disruption
In order to take advantage of this, you need to proactively subscribe to these alerts:
– Look for “MARC News” RSS icon at the top-right of this ebook support center page
– Look for “Content News” RSS icon at the top-right of this ebook support center page
– Look for “Platform News” RSS icon at the top-right of this ebook support center page
Then copy the RSS Feed URL: right-click on its orange RSS icon and Select “Copy link address” which you will place in your favorite RSS reader.
There are many RSS readers available on the market, the most popular being email-client based or browser based. Here are instructions for 2 popular readers:
- Click the “File” tab
- Click and select “Account Settings“
- On the “RSS Feeds” tab, click “New“
- From the top-right of ebrary’s support center page, copy the link URL of the desired RSS feed icon
- In the New RSS Feed dialog box, paste in the copied URL
- Click “Add“
- Click “OK
There is a 3rd-party free service that sends feeds to your email client:
RSS Feed Service “If This Then That” (IFTTT) – sends RSS feeds to your email
- Go to the ifttt.com site and create an account or sign in
- Click the blue “Create a Recipe” button
- Click the blue “this” link
- Click on the generic orange “Feed” icon
- Click “New feed item“
- From the top-right of ebrary’s support page, copy the link URL of the desired RSS feed icon
- On the ifttt.com page, paste in the copied URL
- Click “Create Trigger“
- Click on the blue “that” link
- Click on the appropriate generic email icon
- Click “Send me an email“
- Click the blue “Create action” button
- If it looks good, click the blue “Create Recipe” button.
ebrary subscriptions, such as Academic Complete, are represented as separate databases in Client Center for 360 and Summon. Subscription holdings are not included in the Automated Holdings Management program. Instead:
- When you subscribe to a subscription, go to Client Center and set the corresponding database as subscribed.
- The Summon support team will also need to enter your ebrary site identifier for the database so that the URLs work correctly.