Admins: Content additions and removals

The titles provided by ebrary frequently evolve and adjust as new ebooks become available from publishers.

  • Ebrary is constantly on the lookout for relevant new titles to add
  • Ebrary removes titles when:
    • Publisher loses rights to  title
    • A title goes out of print
    • Publisher changes the title access model.  For example, make them available only as perpetual-access, not via subscription
Access to your ebrary titles
  • If a title is added to one of your subscription collections, or if you purchase it as perpetual access, it is immediately searchable and accessible on your ebrary site
  • If a title is removed from one of your subscription collections, the title will be immediately inaccessible on your ebrary site
    • If a patron tries to use a bookmarked link to it and they’re not signed in to their ebrary account, they’ll get a “Document not found” error
    • If the patron is signed in, they’ll be shown a preview-only copy of the title (which means they can view a few pages, then are given an alert and cannot view additional pages)
  • Once you’ve purchased a title as perpetual access, you retain access to it in perpetuity.

You are notified of additions and removals via the MARC records page

  • When a title is added to your site, its MARC record is immediately available to you. To make an ebrary title discoverable via your library catalog, you’ll most likely want to load its MARC record into your catalog
  • If a title is removed from your ebrary site, you should immediately remove its MARC record from your catalog to prevent user confusion
  • ebrary auto-updates your ebrary MARC records page once a month on about the 20th of the month. To ensure you get all the recent changes reflected on your ebrary MARC records page, you need to click the “Update MARC Data” button

Admins: For OCLC subscribers, ebrary holdings are available in WorldCat KnowledgeBase

ebrary and OCLC now offer automated feeds of your ebrary purchased titles and your DDA or PDA collections to your WorldCat knowledge base. 

To take advantage of this WorldCat knowledge base integration, email support@ebrary.com with a request.  Please include your OCLC symbol.

In the WorldShare interface, select the “Demand Driven Acquistions collections” – even if you only have purchased titles.  You can use this service for your purchased titles even if you do not use DDA/PDA.

OCLC Administrative interface screenshot

 

The behind-the-scenes process then works as follows:

  1. Once ebrary has added your OCLC symbol to your ebrary site configuration, your ebrary holdings and MARC record data will be routinely shared with OCLC.   The data feed from ebrary to OCLC currently runs every other Tuesday.
  2. OCLC processes the holdings data, loads it into the WorldCat knowledge base, and turns on the auto-update option.  This is done by the following Monday, at the latest.
  3. WorldCat synchronizes automatically with the data in your WorldCat knowledge base.

If you are not currently subscribing to WorldCat and would like more information, please contact: Sara Finch, finchs@oclc.org

For information on EBL’s integration with OCLC, see  here.

 

To create search strings to specific subject areas on an ebrary site

The easiest way to create a search string to specific content on an ebrary site is to build the search and then copy and paste the resulting URL:

  1. Go to your ebrary site at http://site.ebrary.com/lib/XXXXX
    where XXXXX is your ebrary site name
  2. Click the “Advanced Search” link
  3. Enter search criteria that gives the results you want.  You can, for example, use LC Call numbers (See below)
  4. Once you’ve got the search you want, you can then copy the URL at the top of the ebrary screen.  That URL will include the search details
  5. You can then paste that URL into emails or onto a web page, etc.  The URL will take the user to the ebrary site (they will need to have authorization) and will show the titles that meet the search criteria

Library of Congress (LC) call numbers are one way to search particular subject areas.  The following link gives the basics of LC Call number ranges:

http://www.loc.gov/catdir/cpso/lcco

Here’s an example URL to the History titles on our title preview site.  This URL was built by going to our title preview site, http://site.ebrary.com/lib/alltitles, and doing an Advanced Search for the LC call numbers for History, which are d to f3799.

http://site.ebrary.com/lib/alltitles/search.action?adv.x=1&fromSearch=fromSearch&f00=lccn&p00=d&p00_upper=f3799&search=Search

Admins: Sample code for an ebrary search widget

In the code below, replace xxxxx with your ebrary site ID (that is, http://site.ebrary.com/lib/xxxxx should be the URL of your ebrary site).  The long lines appear cut off, but just drag over the lines of code, copy, and paste.

<form action="http://site.ebrary.com/lib/xxxxx/search.action" target="_parent">
<table cellpadding="0" cellspacing="0" border="0">
<tr>
<td style="background-color: #dcdcdc; vertical-align: middle; padding: 9px 0px 0px 11px;" width="67">
<img src="http://www.ebrary.com/corp/images/ebrary-search01.gif" alt="ebrary" width="138" height="20" hspace="0" vspace="0" border="0">
</td>
</tr>
<tr>
<td style="background-color: #dcdcdc; vertical-align: middle; padding: 9px; white-space: nowrap;" colspan="2">
<input type="text" name="p00" value="">
<input type="submit" name="search" value="Search">
</td></tr></table></form>

 

To use an EZproxy proxied link to your ebrary site, it is not quite as simple as just inserting the proxied link.  Instead, you need to use the following which has a different first line.  (Note, even though you cannot see the full length of the lines, just drag over them, copy, and paste):

<form  action="http://ezproxy.yourproxy.edu/form?qurl=http%3a%2f%2fsite.ebrary.com%2flib%2fxxxxx%2fsearch.action"  target="_parent" method="post">
<table cellpadding="0" cellspacing="0" border="0">
<tr>
<td style="background-color: #dcdcdc; vertical-align: middle; padding: 9px 0px 0px 11px;" width="67">
<img src="http://www.ebrary.com/corp/images/ebrary-search01.gif" alt="ebrary" width="138" height="20" hspace="0" vspace="0" border="0">
</td>
</tr>
<tr>
<td style="background-color: #dcdcdc; vertical-align: middle; padding: 9px; white-space: nowrap;" colspan="2">
<input type="text" name="p00" value="">
<input type="submit" name="search" value="Search">
</td></tr></table></form>

 

Replace:

http://ezproxy.yourproxy.edu

with your proxy URL

And replace:

xxxxx

with your ebrary site identifier

Admins: Access to book cover images

Live links to thumbnail book-cover images for your ebrary books can be found in your ebrary Holdings Report.  The image files are .gif or .jpg and can be used in your library catalog or other discovery tools.

You can also use the following URL template to display a thumbnail book-cover image for many of ebrary’s books.  If the cover is not available in this format, it will display the first page instead.

http://site.ebrary.com/lib/XXXXX/cover.action?docID=########

where XXXXX is your ebrary site identifier, and ######## is the docID

For example: http://site.ebrary.com/lib/alltitles/cover.action?docID=10313622

You can include these URLs (i.e. these book cover images) in your library catalog or other discovery tools. To streamline that process, we can add the URL to a custom field in your ebrary MARC records.

If the cover images we provide do not meet your needs, there are companies such as Syndetics that specialize in providing cover images for use in library catalogs and other discovery tools.