Admins: MARC record changes for newly added ebrary titles as of September 2015

Newly added ebrary titles are now provided with MARC records that have ProQuest identification instead of ebrary identification.  These changes are reflected in new-to-ebrary MARC records as of September 24, 2015.


The following four fields are affected:
=003  MiAaPQ
=040  \\$aMiAaPQ$beng$erda$epn$cMiAaPQ$dMiAaPQ
=590  \\$aElectronic reproduction. Ann Arbor, MI : ProQuest, 2015. Available via World Wide Web. Access may be limited to ProQuest affiliated libraries.
=797  2\$aProQuest (Firm)


Previously the four changed fields were:
=003 CaPaEBR
=040 \\$aCaPaEBR$beng$erda$epn$cCaPaEBR
=590 \\$aElectronic reproduction. Palo Alto, Calif. : ebrary, 2015. Available via World Wide Web. Access may be limited to ebrary affiliated libraries.
=797 2\$aebrary.


MARC records from ebrary will continue to be in the previous format for titles ebrary already held the MARC record for prior to September 24, 2015.


The following is a sample ebrary MARC record with these changes.
=LDR  01588nam  2200349 i 4500
=001  ebr11094601
=003  MiAaPQ
=006  m\\\\\o\\d\|\\\\\\
=007  cr\cn|||||||||
=008  150908t20132013enka\\\\ob\\\\001\0\eng\d
=020  \\$z9781906574703
=020  \\$a9781781830604 (e-book)
=040  \\$aMiAaPQ$beng$erda$epn$cMiAaPQ$dMiAaPQ
=050  \4$aQC173$b.H367 2013eb
=082  04$a539.7$223
=100  1\$aHans, H. S.,$eauthor.
=245  10$aNuclear physics :$bexperimental and theoretical /$cH. S. Hans.
=250  \\$aSecond edition.
=264  \1$aKent, [England] :$bNew Academic Science Limited,$c2013.
=264  \4$c{copy}2013
=300  \\$a1 online resource (784 pages) :$billustrations
=336  \\$atext$2rdacontent
=337  \\$acomputer$2rdamedia
=338  \\$aonline resource$2rdacarrier
=504  \\$aIncludes bibliographical references at the end of each chapters and indexes.
=588  \\$aDescription based on online resource; title from PDF title page (ebrary, viewed September 8, 2015).
=590  \\$aElectronic reproduction. Ann Arbor, MI : ProQuest, 2015. Available via World Wide Web. Access may be limited to ProQuest affiliated libraries.
=650  \0$aNuclear physics.
=655  \4$aElectronic books.
=776  08$iPrint version:$aHans, H. S.$tNuclear physics : experimental and theoretical.$bSecond edition.$dKent, [England] : New Academic Science Limited, c2013 $hxv, 767 pages $z9781906574703
=797  2\$aProQuest (Firm)
=856  40$u$zAn electronic book accessible through the World Wide Web; click to view


Admins: Accessing your ebrary MARC records

ebrary provides MARC records so that you can easily upload info about all your ebrary books into all of your discovery tools.  For example, if you provide your patrons with access to an online catalog of your books from various sources, you can upload your ebrary MARC records into the catalog to make your ebrary books discoverable and accessible via your online catalog.

If you have an ebrary subscription collection or if you use ebrary’s PDA model, it is important to load addition records as well as deletion records into your catalog on a regular basis to keep the data in your catalog current.

On about the 20th of every month ebrary automatically initiates “Update MARC Data” for your ebrary MARC records page (unless you’ve manually done it yourself recently). If you would like to be alerted each month when ebrary MARC records pages are auto-updated, you can sign up for an RSS alert. See

What does the “Update MARC Data” button do?

  • It updates your MARC records page with any new info for all your collections (subscription, perpetual, PDA, etc.)
  • If there are MARC record additions and/or deletions for any of your collections since the previous dated/time-stamped line, a new dated/time-stamped line will be created.
  • To find out when the most recent update of your MARC records page was done, note the date of the dated/time-stamped line at the top of the list.
  • Note, it doesn’t do anything to select a collection before clicking “Update MARC Data”, see below to see how to filter by collection.

Incremental changes vs. a complete set:

  • The links in the dated/time-stamped lines ONLY give incremental changes since the previous line.
    • Added MARCs”: the add-MARCs for documents added to your site since the previous line.  See below to filter by collection.
    • Deleted Titles”: the delete-MARCs for documents removed from your ebrary site since the previous line.
    • Deleted Titles (Excel)“: an Excel file listing Title and docID for documents removed from your ebrary site since the previous line.
  • Download complete MARC record file” gives the complete up-to-date set of MARC records, not just the changes.  See below to filter by collection.

To filter by collection:

  • If you have multiple collections on your ebrary site, you can get your MARC records for different collections separately (note, delete-MARCs cannot be filtered by collection)
  • First, select from the list of your collections either a single collection or control-click to select multiple collections.  Note:
    • “SUPO collection for xxxxx” is all titles purchased as SUPO
    • “collection for channel xxxxx” is all titles purchased as MUPO or 3USER
    • “All Perpetual” is all your purchased titles (a combination of both of the above collections)
  • Then, either:
    • Left Click “Download complete MARC Record file” for the complete set of MARC records for the selected collections
    • Or, left click the “Added MARCs” link on a specific line to get the MARC records for the selected collections that have been added since the previous line.
  • The collection filter does not work for “Deleted Titles” links.

Note that clicking on the links (that is, “Download complete MARC record file” or “Added MARCs” or “Deleted Titles”) doesn’t change what’s in those links. So you can use the links multiple times in multiple ways – even months from now – without changing what the links point to.

If you don’t already have a MARC manipulation program, MarcEdit is a free program that allows you to view, translate, and split MARC records.  Click to download MarcEdit.  We recommend using the most recent version.

Using MarcEdit to combine separate files of MARC records

ebrary provides the option of getting your complete set of ebrary MARC records in batches of 5,000.  If you’d like, for example, 20,000 or 30,000 together in a file, you can use MarcEdit to combine them.  The steps are as follow.

Once you’ve downloaded in batches of 5,000 and you’ve unzipped the file, then:

1. Open MarcEdit, click on the Tools menu, then MARCJoin

2. Click on the icon of the folder with the green arrow on it

3. Name the file for the combined MARCs, then click Save

4. Click on the other folder to select the files to be joined


5. Select all the files to join into one, click Open


6. Click Process.

That’s it.  The combined MARCs will then be in the file you named at the beginning.

Admins: MarcEdit shows diacritics incorrectly

Many MARC-8 diacritics do not display as ‘diacritics above the letter’ in MarcEdit — instead they display in ‘curly brackets’. However, when they are loaded to an ILS that supports MARC-8 character encoding, they display correctly.


Tips for loading MARC-8 encoded diacritics in the ‘Aleph 500′ by Ex Libris Group
(from one of our very helpful librarians in Germany)

The problem:  Converting to UTF-8 character set before importing the data did not solve the problem

The solution:

  1. If the problem is only the display of diacritics within MarcEdit, simply convert the character set from MARC-8 to UTF-8:
    1. Load your MARC file into MarcEdit
    2. Select all the data and copy it to the clipboard
    3. Select Edit -> Convert clipboard content -> Marc-8 to UTF-8
    4. Paste the contents back into MarcEditor
  2. The second method is to convert the complete MARC file using the batch process function of MarcEdit:
    1. Tools -> Batch Process Records -> Character Conversions -> MARC-8 to UTF-8
    2. If this doesn’t solve the display problem after importing the data, then:
    3. Go to Preferences -> MarcEngine
    4. Under “Unicode Normalization”, select “Canonical Decomposition (C)” to have the diacritics displayed as one character instead of two
    5. This will turn the incorrectly displayed letter ¨o – when using MARC-8 displayed as {uml}o – into the appropriate umlaut ö

Admin: GMD descriptors in ebrary MARC records

GMD stands for General Materials Description.
For pre-RDA ebrary MARC records, the General Material Designation (GMD), or “medium”, is:
– In the 245 field, following the title proper in subfield $h.
– It is enclosed in brackets.
– For ebrary ebooks, it is always “[Electronic Resource]
For RDA records, the 245 $h subfield is replaced by fields 336, 337, and 338:
336  $atext$2rdacontent
337  $acomputer$2rdamedia
338  $aonline resource$2rdacarrier
The GMD is fixed for ebrary books, regardless of whether pre-RDA or RDA – that is, it does not vary from book to book.