Admins: ebrary can alert you when your PDA and/or FUND CODE funds run low or run out


You can separately configure to be alerted by email in the event:

I. PDA funds run low or run out

II. FUND CODE funds run low or run out.

No alerts are sent unless you configure them!

I. To configure an alert regarding your PDA funds:

  1. Go to your ebrary site and sign in with your admin-enabled username
  2. Click the “Admin” tab, then “LOAN/PDA” tab (this takes you to “PDA” tab)
  3. Click the “Configure alerts” link
  4. Check the box(es) for the type of alert you want
  5. If you check “…balance is below” box, enter $ amount for low-funds point
    Note: amount must be entered without formatting: 3000 not $3,000.00
    To later edit settings, must change amount back to an unformatted number
  6. Fill in the email address(es) for the alert recipients
  7. Click “Save“

II. To configure an alert regarding your FUND CODE funds:

  1. Go to your ebrary site and sign in with your admin-enabled username
  2. Click the “Admin” tab, then the “FUND CODE” tab
  3. Click the “Edit Fund Code” link for a specific Fund Code
  4. Check the box(es) for the type of alert you want
  5. If you check “…balance is below” box, enter $ amount for low-funds point
    Note: amount must be entered without formatting: 3000 not $3,000.00
  6. Fill in the email address(es) for the alert recipients
  7. Click “Submit“

Note, if you have multiple Fund Codes, repeat steps 3-7 for each one.

 

Adm: Fund Codes,Adm: PDA/Loans,English,For Admins

Admins: If you purchase either a 3USER license or you puchase 2 or more single-user-only (SUPO) copies of the same title…


  • Users will be automatically rolled over to the next available copy if the first one (or first several) are in use.
  • There is only one URL for the title, regardless of how many copies of it are purchased.
  • There is only one MARC record for the title, regardless of how many copies of it are purchased.
  • The number of copies purchased is reflected in your ebrary Holdings report.
Adm: Content Holdings,Adm: MARC Records,Adm: Ordering,English

Admins: ebrary allows for federated searching


Your ebrary site can be set up to allow federated search.

To enable federated searching, email support@ebrary.com with the IP address(es) of the federated search servers.  The search engine will need to use ebrary API to access data about titles on your ebrary site.

Adm: Content Discovery Tools,English,For Admins

Interlibrary Loans (ILL)


Technically, the library may use portions of its ebrary ebooks in its customary ILL program under Section 108(g) of the Copyright Act.  However, given the high costs traditionally surrounding administration of ILL programs and the need for libraries to track DRM, we often recommend Short-Term-Loans as an alternative; this allows libraries to borrow entire ebooks directly from ebrary at a fraction of the cost of buying.  For more info about ebrary’s Short-Term Loan program, see http://support.ebrary.com/kb/pda-and-stl-philosophy/

Access to documents,Adm: Content Policies,English,For Admins

Admins: MARC record handling for titles you’ve purchased AND have in a subscription collection


If you have a subscription collection and you purchase titles you have in that collection… will you get duplicate MARC records for the overlap titles?

  1. No, if you get your MARC records incrementally
  2. Yes, if you download each collection’s complete MARC record file

1. If you get your ebrary MARC records incrementally, then you will not get duplicate MARC records.  For example, if you:

a. Go to your ebrary MARC records page

b. Under Collections, click “Perpetual Access”

c. Click “Added MARCs” link for a particular dated/time-stamped line

You will get MARC records for all titles you’ve purchased (that you didn’t already have on your site) since the previous dated/time-stamped line.

Likewise, if you do the above but select the subscription collection, you will only get titles added to the subscription collection that you didn’t already have on your site (for example, as purchased titles) since the previous dated/time-stamped line.

2. If you get your complete MARC record file for Perpetual Access and for the subscription collection, each set will include titles even if they’re in the other set as well.  That is, you might get duplicates.  For example, if you:

a. Go to your ebrary MARC records page

b. Under Collections, click “Perpetual Access”

c. Click the “Download complete MARC record file” link

You will get MARC records for all purchased titles on your site (even if they are in other collections on your site as well)

Likewise, if you do the above but select the subscription collection, you will get all titles on your site in that subscription collection, regardless of whether you’ve also purchased them.

A trick to avoid duplication: When you download the complete MARC record file for a subscription collection, any titles you’ve also purchased will have a 980 field with the purchase details (titles you haven’t purchased won’t have a 980 field).  You can exclude all purchased titles by filtering out records with a 980 field.

Adm: MARC Records,English