Admins: To rebuild a collection using a profile’s new search criteria – i.e., remove all titles, re-run the search criteria, add the results

If you change a profile’s search criteria and you want the titles in that profile’s collection to be limited to only the titles that match the new search criteria, you will need to delete all titles currently in the profile’s collection, then re-run the profile’s search criteria and add the matches to the profile’s collection.

To delete all titles currently in the profile’s collection:

  1. Go to the PROFILE tab
  2. Click “View Collection” for the profile
  3. Click “Select All
  4. Click “Remove Selection from Profile

To re-run the profile’s search criteria and add the matches to the profile’s collection:

  1. Go to the PROFILE tab, click “Run Search” for the profile
  2. From the list of new matches, click “Select All” or select only the title(s) you want to add to the collection
  3. Click the “+ Add to …” button (top left) to add the selected titles to the profile’s collection

You can then go to the PROFILE tab and click View Collection to see that the selected titles have been added to the collection.

 

Admins: ebrary can alert you when your PDA and/or FUND CODE funds run low or run out

You can separately configure to be alerted by email in the event:

I. PDA funds run low or run out

II. FUND CODE funds run low or run out.

No alerts are sent unless you configure them!

I. To configure an alert regarding your PDA funds:

  1. Go to your ebrary site and sign in with your admin-enabled username
  2. Click the “Admin” tab, then “LOAN/PDA” tab (this takes you to “PDA” tab)
  3. Click the “Configure alerts” link
  4. Check the box(es) for the type of alert you want
  5. If you check “…balance is below” box, enter $ amount for low-funds point
    Note: amount must be entered without formatting: 3000 not $3,000.00
    To later edit settings, must change amount back to an unformatted number
  6. Fill in the email address(es) for the alert recipients
  7. Click “Save

II. To configure an alert regarding your FUND CODE funds:

  1. Go to your ebrary site and sign in with your admin-enabled username
  2. Click the “Admin” tab, then the “FUND CODE” tab
  3. Click the “Edit Fund Code” link for a specific Fund Code
  4. Check the box(es) for the type of alert you want
  5. If you check “…balance is below” box, enter $ amount for low-funds point
    Note: amount must be entered without formatting: 3000 not $3,000.00
  6. Fill in the email address(es) for the alert recipients
  7. Click “Submit

Note, if you have multiple Fund Codes, repeat steps 3-7 for each one.

 

Admins: If you purchase either a 3USER license or you puchase 2 or more single-user-only (SUPO) copies of the same title…

  • Users will be automatically rolled over to the next available copy if the first one (or first several) are in use.
  • There is only one URL for the title, regardless of how many copies of it are purchased.
  • There is only one MARC record for the title, regardless of how many copies of it are purchased.
  • The number of copies purchased is reflected in your ebrary Holdings report.

Admins: To change settings for full-download of single-user books

The default setting is:  single-user books cannot be downloaded unless there is more than one single-user copy of the same book.

  • For example, with the default settings, two users can have a 3USER book full-document downloaded at the same time, but then no additional copies can be full-document downloaded until one of the downloads expires or is returned.  The third copy will be available for online reading.

The default setting can be modified under the Admin tab, DOWNLOAD tab.

  • If you sign in as an Admin and do not see the “DOWNLOAD” tab, email support@ebrary.com to request access to it.
  • This screenshot shows the default settings:

Optional settings:

  • If you do want books held with only one single-user license to be full-downloadable, check the first box.
  • If you want all copies of books held with multiple single-user licences to be full-downloadable, keep the second box checked and change the number to 0 (zero).
  • If you don’t want any of your limited-user books to be full-downloadable, uncheck both boxes.
  • If you want more copies of books held with multiple single-user licences to be reserved only for online reading, keep the second box checked and enter in the box the number of copies to reserve for online reading.

 

Interlibrary Loans (ILL)

Technically, the library may use portions of its ebrary ebooks in its customary ILL program under Section 108(g) of the Copyright Act.  However, given the high costs traditionally surrounding administration of ILL programs and the need for libraries to track DRM, we often recommend the borrowing library use an ebrary Short-term Loan as an alternative; this allows libraries to borrow entire ebooks directly from ebrary at a fraction of the cost of buying.  For more info about ebrary’s Short-Term Loan program, see http://support.ebrary.com/kb/pda-and-stl-philosophy/