Subscribe to ProQuest ebooks RSS feeds for important alerts

The ProQuest ebooks team is committed to send  alerts on topics that matter to you and your patrons and keep you informed of changes. There are 4 main categories of alerts that you can elect to subscribe to depending of your needs:

  1. MARC News” – notification of auto-update of MARC record pages (ebrary only)
  2. Content News” – significant adds,  deletes, STL changes  (ebrary and EBL)
  3. Updates to articles in specific categories you have chosen to follow on
    When viewing an article, look for the “Subscribe to these categories:” link at the bottom of the article
  4. Platform News” – notification of platform changes or service disruption

In order to take advantage of this, you need to proactively subscribe to these alerts:

– Look for “MARC News” RSS icon at the top-right of this ebook support center page
– Look for “Content News” RSS icon at the top-right of this ebook support center page
– Look for “Platform News” RSS icon at the top-right of this ebook support center page

Then copy the RSS Feed URL: right-click on its orange RSS icon and Select “Copy link address” which you will place in your favorite RSS reader.

There are many RSS readers available on the market, the most popular being email-client based or browser based.  Here are instructions for 2 popular readers:

Microsoft Outlook

  • Click the “File” tab
  • Click and select “Account Settings
  • On the “RSS Feeds” tab, click “New
  • From the top-right of ebrary’s support center page, copy the link URL of the desired RSS feed icon
  • In the New RSS Feed dialog box, paste in the copied URL
  • Click “Add
  • Click “OK


There is a 3rd-party free service that sends feeds to your email client:

RSS Feed Service “If This Then That” (IFTTT) – sends RSS feeds to your email

  • Go to the site and create an account or sign in
  • Click the blue “Create a Recipe” button
  • Click the blue “this” link
  • Click on the generic orange “Feed” icon
  • Click “New feed item
  • From the top-right of ebrary’s support page, copy the link URL of the desired RSS feed icon
  • On the page, paste in the copied URL
  • Click “Create Trigger
  • Click on the blue “that” link
  • Click on the appropriate generic email icon
  • Click “Send me an email
  • Click the blue “Create action” button
  • If it looks good, click the blue “Create Recipe” button.

Admins: Representing ebrary subscriptions in Client Center (for 360 and Summon)

ebrary subscriptions, such as Academic Complete, are represented as separate databases in Client Center for 360 and Summon.  Subscription holdings are not included in the Automated Holdings Management program.  Instead:

  • When you subscribe to a subscription, go to Client Center and set the corresponding database as subscribed.
  • The Summon support team will also need to enter your ebrary site identifier for the database so that the URLs work correctly.


Admin: GMD descriptors in ebrary MARC records

GMD stands for General Materials Description.
For pre-RDA ebrary MARC records, the General Material Designation (GMD), or “medium”, is:
– In the 245 field, following the title proper in subfield $h.
– It is enclosed in brackets.
– For ebrary ebooks, it is always “[Electronic Resource]
For RDA records, the 245 $h subfield is replaced by fields 336, 337, and 338:
336  $atext$2rdacontent
337  $acomputer$2rdamedia
338  $aonline resource$2rdacarrier
The GMD is fixed for ebrary books, regardless of whether pre-RDA or RDA – that is, it does not vary from book to book.

Admins: The difference between a PDA profile’s “Search criteria” and its “Collection”

Each PDA profile has two parts:

  • A set of search criteria
  • A collection of titles

The typical approach to setting up a PDA profile is:

  1. Set up the search criteria
  2. Run the search
  3. Add all the titles returned by the search to the collection
  4. Make that collection of titles active and available for your patrons to use

The search criteria and the collection are in some ways separate and distinct:

  • If you want to add a title to your collection even though it doesn’t meet your search criteria, you can manually add it to your collection.  (So note, you can end up with titles in your collection that don’t match your search criteria).
  • If you make your search criteria LESS restrictive, and then run your search, what you have is a set of titles being recommended to add to your collection.  But… they aren’t automatically added to your collection.  You have to select the titles you want to add from that list (perhaps use “Select All”), then add them to your collection.  Once they are added to your collection (and the collection is active) they are available to your patrons.
  • If you make your search MORE restrictive – such as reducing the list price to be 1-200 instead of 1-400, then when you re-run the search probably no new titles would come up (because the search is more restrictive).  At that point your search criteria is set, but… it does NOT automatically remove titles in your collection that don’t meet the new restrictions.  Instead, you have to go into your collection and manually remove those titles.  So in this example, you would need to go to your profile collection, search for all titles with a list price 201-400 and remove all those titles.

The key to understanding PDA is recognizing that the search criteria and the collection are separate.  The search criteria can be used to add titles to the collection, but not to take titles out of the collection.  And the collection can be modified directly by either adding or removing titles – regardless of whether they match your search criteria.

Admins: ebrary MARC records: RDA cataloging standards

Pursuant to the Library of Congress implementation of RDA cataloging standards March 31, 2013 and per our communication earlier in March, we remind you that beginning October 24, 2013, ProQuest ebrary started to provide RDA records for newly added titles.

It is important to note that there will be a mix of formats: RDA for newly loaded titles and AACR2 for MARCs loaded before October 2013.

We have taken the opportunity of this change to follow the Program for Cooperative Cataloging’s Provider-Neutral (PN) guidelines, which can be found here.

Highlighted below is a list of key fields are affected by the change to RDA/PN  to help you prepare for this change.

Further below is a link to a file of sample ebrary RDA/PN records you can use to conduct a test load.

If you have any questions about this change and how it impacts you, the ProQuest ebrary team at will be happy to assist you.

Tag Note/Example
000/18 Leader byte  18 set to ‘i’ for ISBD punctuation
010 LCCN for the print version moved from 010 to 776 $w
020 Each eISBN will be recorded in a separate 020 $a and pISBNs will be recorded in 020 $z and repeated in 776 $z
040 $erda  and $epn added, for example, $aCaPaEBR$beng$erda$epn$cCaPaEBR
1xx & 7xx $e for relator term added, when available
245$h Replaced by 336/337/338
260 Replaced by 264 with second indicator 1 used for place, name, and date of publication
264 For example, 264  \1 $aAmsterdam :$bJohn Benjamins Publishing Company,$c[2013]
300 Describes the ebook, for example: 

300 $a1 online resource (130 pages) :$billustrations

336 336  $atext$2rdacontent
337 337  $acomputer$2rdamedia
338 338  $aonline resource$2rdacarrier
533 Replaced by 590
588 Describes the source of description, for example: 

588 $a Description based on print version record.

588 $a Description based on online resource; title from PDF title page (ebrary, viewed May 26, 2013).

590 590   $aElectronic reproduction. Palo Alto, Calif. : ebrary, 2013. Available via World Wide Web. Access may be limited to ebrary affiliated libraries.
655 655  0$aElectronic books.
710 710   ebrary, Inc.  replaced by 797
776 Print version described in 776
797 797 2\ $aebrary.


Here’s another way of viewing the changes (click to enlarge)


Here is a sample set of RDA records (.mrc file) and their equivalent in AACR2 format.


Useful RDA resources: