Admins: To run a profile’s search criteria, then add titles from the search results to the profile’s collection

ebrary does not automatically add the titles that match your search criteria into your PDA collection.  You need to run the search and add the results.

You can set a profile’s search criteria to run at certain intervals and then alert you if there are results that meet the profile’s search criteria.  Or you can go to the PROFILE tab and manually run a profile’s search.  In either case, you will then need to manually add any or all titles returned by the search to the profile’s collection.

To manually run a profile’s search, then add titles from the returned results to the profile’s collection:

1. Go to the PROFILE tab

2. Click “Run Search” for a profile

3. Once the search has finished, click “Select All” or select only the titles you want to add

4. Click the “+ Add to …” button

5. Note, if the profile is PDA+Loan, you will be given the choice to include or exclude titles that are not Loan eligible.

The added titles will now be part of that profile’s collection.

Tracking user-turnaways from single-user books

Many of ebrary’s most popular books from some of our most prominent publishers are only available as single-user, whereby access is limited to one patron per copy of the book (either online or offline).  If a second patron tries to access a book that’s already in use, the Detail Page will display “Sorry this ebook is already in use”.

To address this, ebrary allows admins in the Academic Market the option of being notified of occurrences of turnaways, as well as auto-upgrading options.

Once an ebrary site is enabled for turnaway notification, the Admin librarian will see a TURNAWAYS tab in the Admin module, where they can specify the email contact to whom notifications should be sent.

These notifications occur once daily (frequency not yet adjustable) and include:

  • All titles that experienced turnaways that day, as well as the number of turnaways
    • Note that currently the turnaway numbers in these emails include all attempts to access a book that’s already in use – even the multi-clicks of an impatient user are counted.  This report will soon be updated to count only one turnaway per book, per user session.
    • Admins also have the option of running a Counter Book Report 3 for turnaways to show a more useful count of turnaways:  one turnaway per book, per user session.
      • Report data is available for dates as recent as the previous day
  • A link to view purchase options:  outright purchase of an additional single-user copy, upgrade to a multiple-user license, or initiation of a short-term loan of an additional copy of the book.

If you would like to take advantage of this feature and/or are unsure whether your site is properly configured, contact ebrary Technical Support.


Using OR, NOT, AND to do a boolean search

Searching between search lines is an implied AND.  Within a search field, use the search operators: OR, NOT, and AND

Examples, searching the “Title” field for:

Italy OR Rome

All titles containing either the word Italy or the word Rome

Italy NOT Rome

All titles containing the word Italy, but not the word Rome

Italy AND Rome

All titles containing both the word Italy and the word Rome

Italy AND “in Rome”

All titles containing the word Italy and the phrase “in Rome”

Italy AND (Venice OR Florence)

All titles containing the word Italy and also either the word Venice or Florence

(Italy AND Venice) OR Florence

All titles containing either Florence or both Italy and Venice

One powerful way to use boolean search is in searching the “Subject” field.  For example you can use it to exclude certain Subjects.

Subject is:  music AND school


Subject is: (music AND schools) NOT “juvenile fiction”

The second search line above will exclude all juvenile fiction.


You must use regular quotation marks – smart/special quotation marks are ignored.

To use multiple search operators, use parentheses to designate order.

Unlike with proximity search, you can use quotes with boolean search.

Admins: To assign or remove a Fund Code from a PDA profile

To assign a Fund Code to a PDA profile:

  • Go to the “PROFILE” tab under the “Admin” tab
  • Click “Edit Profile
  • Select the appropriate Fund Code
  • Click “Update

To remove a Fund Code from a PDA profile:

  • Go to the “PROFILE” tab under the “Admin” tab
  • Click “Edit Profile
  • Select the blank entry under the list of Fund Codes
  • Click “Update


ADMINS: ebrary’s MARC records are not “Authority Records”, but they’re based on Authority Records

“Authority Records” are different from the bibliographic MARC records that describe titles. They are records that document the “official” way to represent names or subjects for creating searchable headings. The Library of Congress maintains authority records, and those headings are used in the subject and main entry headings of our MARC records.

So in summary, ebrary MARC records are not authority records, but we use authorized headings from Library of Congress authority records in our MARC records.