Admins: PROFILE tab “Status” column definitions

Active” means it is a profile that:

  • Is set as PDA, Loan, or PDA+Loan
  • And it either has no Fund Code associated with it, or it has an active Fund Code associated with it
  • Note, if the overall PDA account is out of funds, all PDA collections will be inactive regardless of the status shown here.  Check the PDA tab to verify the status of the overall PDA account.

Inactive” means it is a profile that:

  • Is set as PDA, Loan, or PDA+Loan
  • And it has a “paused” Fund Code associated with it
    • The Fund Code may have run out of funds and been automatically paused
    • Or, an Admin may have manually set the Fund Code to “Paused”
  • Note, titles in the collection are not discoverable

Notify or <blank> (no status listed) means it is a profile that:

  • Is NOT set as either PDA, Loan, or PDA+Loan
  • It is just a saved search
  • Titles in the collection are not discoverable
  • Fund Code status is irrelevant
  • If “Notify“:
    • It means the search is set to be re-run at some interval (that is, the frequency of re-running the search isn’t zero).  The search will be run at the indicated frequency and email alerts will be sent when new titles match the search criteria.
  • If <blank>:
    • It means the frequency is set to 0 (zero), so the search will not re-run at intervals

 

Sample screen shot of the PROFILE tab:

 

What does the $ icon under the check box in some search results indicate?

Basically, the $ icon is used to indicate titles that are purchasable and that you do NOT already have on your ebrary site.

The $ icon only appears:

  • next to purchasable titles that you do NOT already have on your ebrary site
  • when you are signed in with an admin-enabled username (that is, end users won’t see the $ icons, and an admin won’t see the $ icons if not signed in)
  • in searches under the Admin tab or in the Working List (which is only available to admins)

Examples:

  • If you have a title in an active PDA collection, then it is already available on your ebrary site and so the $ icon will NOT display.
  • If you already own the title or it is in a subscription collection you have, the $ icon will NOT display.
  • If you do an Admin > Acquisitions search and leave the collection at “All Purchasable (Excludes Holdings)” then all of the results will have a $ icon because they are all purchasable and are not already on your site
  • But, if you do an Admin > Acquisitions search and change the collection to “All (Includes Holdings)” then some of the results might not have a $ icon next to them because you’ve asked it to even show titles already available on your ebrary site (and those won’t have a $ icon).

 

Admins: To refresh a PDA collection (to remove duplicates and titles no longer PDA-eligible)

You can clear out duplicates entries in your PDA collections, as well as titles that are no longer PDA eligible, using the following steps.   The process is a bit tedious if you have a lot of PDA collections.

  • Go to the Profile tab
  • Click “Edit Profile” for the first collection
  • Un-check the PDA box (to make this collection temporarily not PDA)
  • Click “Update
  • You’re then taken back to the Profile tab
  • Click “Edit Profile” for that same collection
  • Check the PDA box (to make this collection PDA again)
  • Click “Update
  • The system will warn you that only PDA-eligible titles will be included.  Note that any titles already on your site (even just in other active PDA collections) are not considered PDA-eligible, and so will be removed.
  • Repeat these steps for each of your PDA collections.

Publication date refers to the date this particular version was published

The publication date (also called “Publish Date” and “Date Published”) shown for ebrary books refers to the date of the particular publication ebrary has, which is sometimes significantly later than the book was originally published.

So, for example, even though the book Moby Dick was first published over a hundred years ago, the ebrary metadata shows a publication date of 10/2009 – which is the date that this particular ebook version with this particular forward, etc. was published.