Vendor: To place an order on behalf of a customer

These instructions apply only to resellers/vendors/partners who do not currently use BVOP to purchase ebrary titles.

Preliminary steps:

1. Create a personal ebrary account (if you don’t already have one)

See: http://support.ebrary.com/kb/to-create-ebrary-account

2. Contact support@ebrary.com to request “reseller admin-tab privileges”

  • Include the username of your personal ebrary account
  • Include the URL of your customer’s ebrary site

OPTION 1 – Order individual titles

1. Go to your customer’s ebrary site, sign in using your reseller username

2. Click the “Admin” tab, then the “ACQUISITIONS” tab

3. Click “Perpetual Access“, then click the “Advanced Search” button

The “All Purchasable” collection is the default selection
IMPORTANT! To purchase titles already on the site, set collection to “All”

4. Set your search criteria.  Click the + sign to add additional search lines

5. Select “Search ebrary” down below the search criteria

6. For prices to show, click the “Long” button to see full info for each title

7. Click to select each title you want to order

8. Click the “Prepare to Order Selection” button

9. Click “Order available documents”

10. Click to select SUPO or MUPO for each title (some aren’t offered as MUPO)

11. Click “Review Order”

12. Final step to place the order: click “Submit Order”

OPTION 2 – Add titles to you Working List and order them all at once

1. Go to your customer’s ebrary site, sign in using your reseller username

2. First, empty out your Working List:

  • Click the “Search” tab, then the “LIST” tab
  • Click “Select All”
  • Click “Remove Selection from List”
  • Now your Working List is empty

3. OPTION a – Search for titles and add them to your Working List

  • Click the “Admin” tab, then the “ACQUISITIONS” tab
  • Click “Perpetual Access“, then click the “Advanced Search” button
    The “All Purchasable” collection is the default selection
    IMPORTANT! To purchase titles already on the site, set collection to “All”
  • Set your search criteria.  Click the + sign to add additional search lines
  • Select “Search ebrary” down below the search criteria
  • For prices to show, click the “Long” button to see full info for each title
  • Click to select each title to put in your Working List
  • Click “Add Selection to Working List”
  • Repeat “OPTION a” steps to add additional titles to your Working List

3. OPTION b – Import a list of titles into your Working List

  • In your working list, click the “Import/Export” button at the far right
  • Paste in a list of one of the following:
    • A list of ebrary docIDs (the most reliable)
    • A list of ISBN numbers (use multipe ISBN numbers for the same document if you have them, e.g. hardback, paperback, ebook ISBN)
    • A list of Titles (if there’s even a small difference in wording or punctuation, it won’t find the title)
    • Best practice recommendation:  If using  ISBNs or Titles, import by ISBNs then also import by Titles.
  • Select the corresponding type by clicking the radio button
  • Click the “Import” button.  It will tell you how many titles were successfully imported to your working list.  Note that it will only import titles that are either active titles on your site, or titles that are purchasable on your site.
  • Click the “Return to Working List” button
  • There will be an entry in your working list for each document in your pasted-in list that matches one that ebrary can provide on your site.

4. Order the titles in your Working List

  • Click “Select All” or select only certain titles in Working List to order
  • Click the “Prepare to Order Selection” button
  • Click “Order available documents”
  • Click to select SUPO or MUPO for each title (some aren’t offered as MUPO)
  • Click “Review Order”
  • Final step to place the order: click “Submit Order”

 

Note:  if you purchase a title that’s already on the site in a subscription collection, the URL will remain the same, no additional MARC record is sent

Note: The $ icon shows next to purchasable titles NOT already on the ebrary site

Note:  you can check the status of all orders using the “ORDERS” tab