Workarounds for issues with chapter-download or printing a chapter

Print or download “by chapter” doesn’t work in the following situations:

  • If the chapter is longer than the number of print/download pages you’re allowed, and you try to print/download the chapter, you’ll get an error.
  • If the book has Parts or Sections or Volumes (e.g., Part I, Part II or Section A, Section B or Volume 1, Volume 2), then trying to print/download chapters within those Parts/Sections/Volumes will actually try to print/download THE ENTIRE PART OR SECTION OR VOLUME – not just the one chapter within that Part or Section or Volume.  And a Part or Section or Volume is almost always longer than the pages you’re allowed.

In these cases, simply print the desired page range (making sure it is less than or equal to the number of pages you’re allowed).

  • To do this, fill in the “Pages from” and “to” values.


ebrary platform downtime notice: November 26(27) 2013

ebrary platform will experience interruptions in service (up to 3 hours) while scheduled maintenance is performed at the following day/ times:

North AmericaTuesday November 26, 2013 from:
8:00 PM EST (Eastern Standard Time; UTC-5)
5:00 PM PST (U.S. Pacific Standard Time; UTC-8)

LAC: Tuesday November 26, 2013 from:
11:00 PM BRST (Brazil Time; UTC-2 )

EMEA: Wednesday November 27, 2013 from:
1:00 AM  GMT (UTC )
2:00  AM CET (Central European Time; UTC+1 )

APAC: Wednesday November 27, 2013 from:
noon AEDT Australian Eastern Daylight Time; UTC+11)

We are striving to minimize service and anticipate downtime of up to 3 hours in total.

During the maintenance window, customers who attempt to access ebooks hosted on ebrary platform impacted by this maintenance activity will be redirected to a page which lists the scheduled maintenance hours and be encouraged to return at the close of the maintenance window.

We apologize for any inconvenience and thank you for your understanding.

the ebrary Team



“Availability” messages on the ebrary Detail Page

The ebrary Detail Page gives information about how many copies of the book your ebrary site has, and whether the book is available to read online and full-download.  On many ebrary sites, many or all books are unlimited-user access.  But if a book is limited-user, all copies might be in use and/or the max number might already be full-downloaded.

The following examples can help decipher the “Availability” messages.

Example 1:

– Library has one single-user copy of the book

– It has been full-downloaded, which auto-expires in 6 days, but user might return the book before it expires

– At this moment, the book cannot be read or downloaded by this user.

Example 2:

– Library has one single-user copy of the book

– It is being read by another user, but it has not been full-downloaded, so it shows no estimate of available date

– At this moment, the book cannot be read or downloaded by this user.

Example 3:

– Library has two single-user copies of the book and allows full-download of all but the last copy of the book

One copy is full-downloaded, which auto-expires in 6 days, but user might return the book before it expires

– At this moment, book CAN be read by this user, but not full-downloaded.


Note, some ebrary sites have extended-access options, so additional access may show as available as you use the book.


Admin: GMD descriptors in ebrary MARC records

GMD stands for General Materials Description.
For pre-RDA ebrary MARC records, the General Material Designation (GMD), or “medium”, is:
– In the 245 field, following the title proper in subfield $h.
– It is enclosed in brackets.
– For ebrary ebooks, it is always “[Electronic Resource]
For RDA records, the 245 $h subfield is replaced by fields 336, 337, and 338:
336  $atext$2rdacontent
337  $acomputer$2rdamedia
338  $aonline resource$2rdacarrier
The GMD is fixed for ebrary books, regardless of whether pre-RDA or RDA – that is, it does not vary from book to book.

Admins: The difference between a PDA profile’s “Search criteria” and its “Collection”

Each PDA profile has two parts:

  • A set of search criteria
  • A collection of titles

The typical approach to setting up a PDA profile is:

  1. Set up the search criteria
  2. Run the search
  3. Add all the titles returned by the search to the collection
  4. Make that collection of titles active and available for your patrons to use

The search criteria and the collection are in some ways separate and distinct:

  • If you want to add a title to your collection even though it doesn’t meet your search criteria, you can manually add it to your collection.  (So note, you can end up with titles in your collection that don’t match your search criteria).
  • If you make your search criteria LESS restrictive, and then run your search, what you have is a set of titles being recommended to add to your collection.  But… they aren’t automatically added to your collection.  You have to select the titles you want to add from that list (perhaps use “Select All”), then add them to your collection.  Once they are added to your collection (and the collection is active) they are available to your patrons.
  • If you make your search MORE restrictive – such as reducing the list price to be 1-200 instead of 1-400, then when you re-run the search probably no new titles would come up (because the search is more restrictive).  At that point your search criteria is set, but… it does NOT automatically remove titles in your collection that don’t meet the new restrictions.  Instead, you have to go into your collection and manually remove those titles.  So in this example, you would need to go to your profile collection, search for all titles with a list price 201-400 and remove all those titles.

The key to understanding PDA is recognizing that the search criteria and the collection are separate.  The search criteria can be used to add titles to the collection, but not to take titles out of the collection.  And the collection can be modified directly by either adding or removing titles – regardless of whether they match your search criteria.