ebrary Content Update news

This is to alert you that ebrary has made a content adjustment today, October 10, 2013 to some of its subscription collections. For details on these changes, please consult your NEWS page, under the Admin module.

This change does not impact any PDA collections.

Admins: ebrary MARC records: RDA cataloging standards

Pursuant to the Library of Congress implementation of RDA cataloging standards March 31, 2013 and per our communication earlier in March, we remind you that beginning October 24, 2013, ProQuest ebrary started to provide RDA records for newly added titles.

It is important to note that there will be a mix of formats: RDA for newly loaded titles and AACR2 for MARCs loaded before October 2013.

We have taken the opportunity of this change to follow the Program for Cooperative Cataloging’s Provider-Neutral (PN) guidelines, which can be found here.

Highlighted below is a list of key fields are affected by the change to RDA/PN  to help you prepare for this change.

Further below is a link to a file of sample ebrary RDA/PN records you can use to conduct a test load.

If you have any questions about this change and how it impacts you, the ProQuest ebrary team at support@ebrary.com will be happy to assist you.

Tag Note/Example
000/18 Leader byte  18 set to ‘i’ for ISBD punctuation
010 LCCN for the print version moved from 010 to 776 $w
020 Each eISBN will be recorded in a separate 020 $a and pISBNs will be recorded in 020 $z and repeated in 776 $z
040 $erda  and $epn added, for example, $aCaPaEBR$beng$erda$epn$cCaPaEBR
1xx & 7xx $e for relator term added, when available
245$h Replaced by 336/337/338
260 Replaced by 264 with second indicator 1 used for place, name, and date of publication
264 For example, 264  \1 $aAmsterdam :$bJohn Benjamins Publishing Company,$c[2013]
300 Describes the ebook, for example: 

300 $a1 online resource (130 pages) :$billustrations

336 336  $atext$2rdacontent
337 337  $acomputer$2rdamedia
338 338  $aonline resource$2rdacarrier
533 Replaced by 590
588 Describes the source of description, for example: 

588 $a Description based on print version record.

588 $a Description based on online resource; title from PDF title page (ebrary, viewed May 26, 2013).

590 590   $aElectronic reproduction. Palo Alto, Calif. : ebrary, 2013. Available via World Wide Web. Access may be limited to ebrary affiliated libraries.
655 655  0$aElectronic books.
710 710   ebrary, Inc.  replaced by 797
776 Print version described in 776
797 797 2\ $aebrary.


Here’s another way of viewing the changes (click to enlarge)


Here is a sample set of RDA records (.mrc file) and their equivalent in AACR2 format.


Useful RDA resources:


Access to single-user (SUPO) books – no longer an option to queue if in use

ebrary books can be either:

  • Single-user (SUPO license),
  • Three-user (3USER license), or
  • Multi-user (MUPO license).

Books in subscription collections are multi-user.  Purchased books, licenses vary.

For multi-user books, there is never a conflict:  any number of users can read, use, and download a multi-user book at the same time.

But a single-user book can only be accessed by one user at a time.

  • If you try to access a single-user book and the last or only copy is in use:
    • You will not have full access to it
    • There is no longer an option to queue for it
    • The ebrary Detail page will show (new reader only):

    • If you use a direct link to a page, you will see:
  • If you are using the only (or last) single-user copy of a book, and you are idle for 15 minutes (i.e., no page flips, copies, prints, etc.), and another user tries to access the book, access will be taken from you and given to the other user.
  • Admins, if you’re signed in to your admin-enable account, “Read Online” button will work, you’ll be shown a preview copy, then:

Note, if your ebrary site has several single-user copies of the same book:

  • Users will be automatically rolled over to the next available copy if the first one (or several) are in use.
  • There is only one URL for the book, regardless of how many copies of it have been purchased.

Admins: To run a profile’s search criteria, then add titles from the search results to the profile’s collection

ebrary does not automatically add the titles that match your search criteria into your PDA collection.  You need to run the search and add the results.

You can set a profile’s search criteria to run at certain intervals and then alert you if there are results that meet the profile’s search criteria.  Or you can go to the PROFILE tab and manually run a profile’s search.  In either case, you will then need to manually add any or all titles returned by the search to the profile’s collection.

To manually run a profile’s search, then add titles from the returned results to the profile’s collection:

1. Go to the PROFILE tab

2. Click “Run Search” for a profile

3. Once the search has finished, click “Select All” or select only the titles you want to add

4. Click the “+ Add to …” button

5. Note, if the profile is PDA+Loan, you will be given the choice to include or exclude titles that are not Loan eligible.

The added titles will now be part of that profile’s collection.

To free up access to a single-user book you’re reading

For single-user titles, in most cases once you click the “Read Online” button, you’ve taken the access-seat for that copy of the book. (For sites that have Turnaway Prevention in place, you might only have preview access to the book – you’ll know you only have preview access if you try to page through more than 2 pages of the book’s content and are then stopped.)

To give up your access-seat for that copy of the book, you can do any of the following:

  • Go back to the Detail Page for the book
    • Click the blue “More…” link in the panel to the left
  • Click “Home”, “Search”, or “Bookshelf” in the ebrary navigation bar
  • Close the ebrary window (i.e., close the tab or close the browser)
  • Shut down your computer

Additionally, if you are using the only (or last) single-user copy of a book, and you are idle for 15 minutes (i.e., no page flips, copies, prints, etc.), and another user tries to access the book, access will be taken from you and given to the other user.