Admins: Fund codes for loan-only profiles

For loan-only profiles, the “Loan Fund Code” setting is the only one that controls spending for the profile.

fund code on loan-only profile

 

As the screenshot indicates, a loan-only profile is one where the “PDA” box is *not* checked, and the “Loans” box is.

You can share or email books in your bookshelf

Saving a book to your bookshelf saves a link to that book.  If you want to share that link,  you simply need to put that book in a folder in your bookshelf, then share or email the folder.

Emailing a folder is the way you can export a SUMMARY of the notes and highlights you’ve made in the book.

  • The most comprehensive view of the sender’s annotations are in the email body when the folder is emailed.
  • Your notes and highlights will only be visible to the recipients in list form in the folder view or email body – not the way one’s own notes and highlights display.  The “Notes” page and the highlights-shown-on-the-book’s-pages are reserved for one’s own notes and highlights.

To share or email one or more books that are in your bookshelf:

  1. Go to your ebrary site and sign in to your personal ebrary account
  2. Click the “Bookshelf” tab
  3. Click the “Add folder” button to create a new folder
  4. Drag and drop books from your bookshelf onto the folder
    (Click on the book’s cover and drag to the folder’s title)
  5. Open the folder
  6. Click the “Share this folder” or “email this folder” button
    (the buttons are to the right, above list of books)
    – To share, copy the link provided and send it from your email program or post it
    – To email direct from within ebrary, enter email address(es) to send to. (Long list to use many times?  Create it once, save it, then copy and paste it.)
  7. Click “OK

Share this folder” versus “email this folder“:

  • Share this folder“:
    • Creates an active link to the folder in your bookshelf
    • If you change your notes or add books to the folder, those changes will be reflected to users of the link
    • The link is specific to your ebrary site.  User’s from a different ebrary site can edit the URL to reflect their ebrary sitename:
      • If you’re from Stanford the link you send would look like:
        http://site.ebrary.com/lib/stanford/viewFolder.action…
      • If the recipient is from Berkeley, they would change it to:
        http://site.ebrary.com/lib/berkeley/viewFolder.action…
    • Once the recipient of the link clicks on it, they will be prompted to sign in to their own personal ebrary account (unless they happen to have ebrary open and they are already signed in)
    • If the recipient gets a “Session expired” error, they just need to open a fresh browser (or clear their browser’s cache) and try again
    • If the owner of the shared folder stops sharing their folder, and a user tries to open the link, they will get the following error:
  • email this folder“:
    • Sends a static copy of your bookshelf folder as it appears at the moment it is emailed
      • Changes you make to your folder will not be reflected to the recipient(s)
    • Sends generic links to the books so that if a recipient uses a different ebrary site, the links will attempt to open on their own ebrary site
      • Before clicking the emailed link, the recipient should go to their ebrary site and sign in
      • If the recipient doesn’t open their ebrary site first and their browser doesn’t have a cookie stored indicating their usual ebrary site, the book will open on our preview-only site
    • The most comprehensive view of the sender’s annotations are in the email body when the folder is emailed.

Important:  Your notes and highlights will only be visible to the recipients in list form in the folder view or email bodynot the way one’s own notes and highlights display. The “Notes” page and the highlights-shown-on-the-book’s-pages are reserved for one’s own notes and highlights.

To share or email a bookshelf folder to off-campus users accessing the ebrary site via a proxy

If you are trying to share or email a bookshelf folder to recipients who need to access the ebrary site via proxied links, there are a few options.

First here are a few details about how sharing and emailing bookshelf folders work:

  • Sharing a bookshelf folder:
    • If the person who creates the shared-bookshelf-folder link has accessed their ebrary site via the proxy server, then the shared-bookshelf-folder link is proxied.
    • But if the person who creates the shared-bookshelf-folder link has NOT accessed the ebrary site via the proxy server (i.e., they are on campus), then the shared-bookshelf-link will NOT be proxied.
  • Emailing a bookshelf folder:
    • When a person emails a bookshelf folder, the recipient does not get a link to the folder, they get links to each of the books in the folder. And those links are not site specific and they don’t contain any proxy info – regardless of how the person who shared the folder had accessed the ebrary site when they emailed the folder.  They look like this  http://site.ebrary.com/id/10542219

Given this info, the best option for sending a bookshelf folder to a user who will need to access the ebrary site via a proxy is to share the bookshelf.  Here are two alternative approaches:

  1. Sender accesses the ebrary site via the proxy server when they are going to create a shared folder. That way the shared-bookshelf-folder link provided by the system will be proxied.
  2. Sender does not access the ebrary site via the proxy server, but then pastes in the proxy info to the front of the generated shared-bookshelf-folder link. That is, the sender would simply paste the proxy prefix (e.g.,  http://ezproxy.sitexyz/login?url=)  at the front of the shared-bookshelf-folder link’s URL (taking care not to have any spaces or extras).

If someone has emailed you a bookshelf folder, and now you want to open one of the books even though you are off campus and need to access your ebrary site via your proxy server, you can do the following:

  • Go to the emailed list of books and copy the docID of the book you want to access, that is:
    • Right-click on book’s link
    • Select “Copy link address”
    • Paste that link somewhere (some sort of word document)
    • Select just the docID at end of link
    • Copy that docID
  • Go to your ebrary site in the usual way
  • Open any book on the ebrary site
  • In the URL at the top, replace the docID of that book with the one you just copied from the book in the email

For additional detail about sharing or emailing a bookshelf folder, see:
http://support.ebrary.com/kb/share-email-bookshelf

Universal URLs can lead to you being asked which ebrary site to use

ebrary URL’s attempt to redirect the user to the ebrary site stored in their browser’s ebrary cookie.

If you are offered access to several ebrary sites, including yours:

You just need to select your institution from the ones listed; you will only need to do this once

If you’re only offered access to ebrary’s TitlePreview site:

ebrary’s bookshelf URLs don’t indicate a particular ebrary site (so that they can be shared and opened by users at different ebrary sites).  If you are using a bookshelf URL, and you haven’t opened your ebrary site in the browser you’re using (or you’ve cleared your browser’s cookies since then), you’ll need to open your ebrary site in the browser first, THEN paste the URL into a new browser tab.

The reason ebrary uses Universal URLs:

ebrary URLs are in the format http://site.ebrary.com/lib/xxxxx
where xxxxx is your ebrary site name (often same as domain name)

For users who only visit one ebrary site, behavior is unaffected.  All users from UNIVERSITY A when accessing will be passed through automatically and a cookie will record them as having access to UNIVERSITY A.  Here is where the feature comes into play.  ebrary URLs are in catalogs all over the internet and our links are indexed in numerous places.

For example, lets say a student from UNIVERSITY A is browsing the web and comes across the following URL on UNIVERSITY B’s catalog.

http://site.ebrary.com/lib/universityb/docDetail.action?docID=1234567

While the user will not have access to UNIVERSITY B’s ebrary site, the system will check the ebrary sites that the user has had access to and then check to see if the document is available there.  So if the student were to click on the above link, the new URL redirect system should recognize that the students has access to UNIVERSITY A’s ebrary site and that the document is available there and automatically redirect correctly.  Before, the student would have simply gotten an unauthorized access message from the UNIVERSITY B ebrary site.

 

If your bookshelf contents seem to have suddenly gone missing

“All the links and annotations in my bookshelf are gone – what happened?”

Some authentication methods affect personal ebrary account logins – and therefore affect bookshelves.  If your ebrary site changes to or from one of the following authentication methods, your personal ebrary account and your bookshelf will change:

  • Athens
  • Shibboleth
  • EZproxy Single Sign On (SSO)
  • RPA

If you had links, notes, or highlights saved to your bookshelf, they won’t automatically be in your new bookshelf – but, we can copy them over for you.

To have your old bookshelf contents copied over to your new bookshelf, email support@ebrary.com and include the following information:

  • Your old username
  • Your new username
  • The name of the institution whose ebrary site you use
  • The URL you use to access your ebrary site