Admins: If you purchase either a 3USER license or you puchase 2 or more single-user-only (SUPO) copies of the same title…

  • Users will be automatically rolled over to the next available copy if the first one (or first several) are in use.
  • There is only one URL for the title, regardless of how many copies of it are purchased.
  • There is only one MARC record for the title, regardless of how many copies of it are purchased.
  • The number of copies purchased is reflected in your ebrary Holdings report.

Admins: To change settings for full-download of single-user books

The default setting is:  single-user books cannot be downloaded unless there is more than one single-user copy of the same book.

  • For example, with the default settings, two users can have a 3USER book full-document downloaded at the same time, but then no additional copies can be full-document downloaded until one of the downloads expires or is returned.  The third copy will be available for online reading.

The default setting can be modified under the Admin tab, DOWNLOAD tab.

  • If you sign in as an Admin and do not see the “DOWNLOAD” tab, email support@ebrary.com to request access to it.
  • This screenshot shows the default settings:

Optional settings:

  • If you do want books held with only one single-user license to be full-downloadable, check the first box.
  • If you want all copies of books held with multiple single-user licences to be full-downloadable, keep the second box checked and change the number to 0 (zero).
  • If you don’t want any of your limited-user books to be full-downloadable, uncheck both boxes.
  • If you want more copies of books held with multiple single-user licences to be reserved only for online reading, keep the second box checked and enter in the box the number of copies to reserve for online reading.

 

Interlibrary Loans (ILL)

Technically, the library may use portions of its ebrary ebooks in its customary ILL program under Section 108(g) of the Copyright Act.  However, given the high costs traditionally surrounding administration of ILL programs and the need for libraries to track DRM, we often recommend the borrowing library use an ebrary Short-term Loan as an alternative; this allows libraries to borrow entire ebooks directly from ebrary at a fraction of the cost of buying.  For more info about ebrary’s Short-Term Loan program, see http://support.ebrary.com/kb/pda-and-stl-philosophy/

To authorize a NOOK device for download

If you’re having trouble authorizing your NOOK device with ADE, read on:

1. Plug the device in to the computer via USB.

2. Open Adobe Digital Editions (ADE).

  • You should be prompted immediately to Authorize the Device with your Adobe ID.
  • If you are not prompted, but see the “MyNOOK” device in the left side under “Bookshelves” , use the following keyboard commands to deauthorize it:

CTRL + SHIFT + E (Windows)

CMD + SHIFT + E (Mac)

  • Select the device you wish to deauthorize and then click OK.

3. Unplug your NOOK and then plug it back it in. The Device Setup Assistant should start up again and give you the option to Authorize your Device.

After you authorize it, you should be able to drag and drop books from your ADE library to the Nook.

Admins: MARC record handling for titles you’ve purchased AND have in a subscription collection

If you have a subscription collection and you purchase titles you have in that collection… will you get duplicate MARC records for the overlap titles?

  1. No, if you get your MARC records incrementally
  2. Yes, if you download each collection’s complete MARC record file

1. If you get your ebrary MARC records incrementally, then you will not get duplicate MARC records.  For example, if you:

a. Go to your ebrary MARC records page

b. Under Collections, click “Perpetual Access”

c. Click “Added MARCs” link for a particular dated/time-stamped line

You will get MARC records for all titles you’ve purchased (that you didn’t already have on your site) since the previous dated/time-stamped line.

Likewise, if you do the above but select the subscription collection, you will only get titles added to the subscription collection that you didn’t already have on your site (for example, as purchased titles) since the previous dated/time-stamped line.

2. If you get your complete MARC record file for Perpetual Access and for the subscription collection, each set will include titles even if they’re in the other set as well.  That is, you might get duplicates.  For example, if you:

a. Go to your ebrary MARC records page

b. Under Collections, click “Perpetual Access”

c. Click the “Download complete MARC record file” link

You will get MARC records for all purchased titles on your site (even if they are in other collections on your site as well)

Likewise, if you do the above but select the subscription collection, you will get all titles on your site in that subscription collection, regardless of whether you’ve also purchased them.

A trick to avoid duplication: When you download the complete MARC record file for a subscription collection, any titles you’ve also purchased will have a 980 field with the purchase details (titles you haven’t purchased won’t have a 980 field).  You can exclude all purchased titles by filtering out records with a 980 field.