Admins: The Holdings Report provides info for all titles on your ebrary site

This report can be used to export a list of all titles on your ebrary site – or a sublist by collection(s) – and with optional levels of detail about each title.

The Holding report is accessible either on the partners site or via the Admin tab on your ebrary site.

From the Holdings report page:

  • Under “Please Choose Collection(s)”, select desired collection(s) or “All”
  • Select desired Export Type:
    • ISBN Combined:
      All available ISBNs (print, electronic, other) combined in single column
    • Basic Metadata:
      ebrary DocID, ISBN print, ISBN electronic, ISBN other, ISSN, OCLC number
    • Basic Metadata with Links:
      Basic Metadata, plus…
      Document URL
      Cover URL (omitted if no cover image)
    • Full Metadata:
      Basic Metadata with Links, plus…
      Title, Author, Publisher/Imprint, Year Published, Edition, LC Call, MARC Available, Document Type, Document Pages, Available License, List Price
    • Purchase Data – Restricts to only your purchased titles
    • Purchase Data, Full Metadata – Restricts to only your purchased titles
  • Click to include column headers
  • Click “Export Holdings”

The report will be provided in a tab-separated text file that we recommend opening in Excel for readability (you can import it to Excel using the Import Wizard, or right-click the downloaded file and select the option to open it in Excel).

To get a list of all purchased titles on your ebrary site:

  1. From the Holdings Report page, under “Please Choose Collection(s)”, click either “All” or “All Perpetual” or don’t select any of the collections.
  2. Choose the option “Purchase Titles with Full Metadata”
  3. Click to include column headers
  4. Click “Export Holdings”
  5. That will give you a list of all the titles you’ve purchased on your ebrary site

Titles that have been upgraded from SUPO to MUPO show the full transactional data.  That is, there is a separate line for each of the following:

  • The initial purchase of the SUPO copy
  • The credit of the SUPO copy, which is listed as a negative number in both the Purchase Quantity and Purchase Price columns
  • The purchase of the MUPO copy

If a PDA account or profile is disabled/paused for any reason, the unpurchased titles in the PDA profile(s) are immediately inaccessible to users.

If a user searches for books on the ebrary site, the search results won’t include books in PDA profiles that aren’t active.

If a user clicks on a link to a previously PDA-eligible book (perhaps one they saved in their bookshelf, or one that is still in the library’s catalog), then:

  • If the user is not signed in to their personal ebrary account when they click on the dead link, they will get a “Document not found” error.  (Just as they would if they tried to open a link to a book that had been, but no longer is, in a subscription collection on their site.
  • If the user is signed in to their personal ebrary account when they click on the dead link, they will first be shown a preview copy of the book.  They can page through the front and back matter and up to 2 pages of a chapter, but at that point they will be alerted they are viewing a “Preview Only” title.

Reasons a PDA account or profile might not be active:

  • No service contract:  Before a PDA account can be active, you need to work with customerservice@proquest.com to set up a service contract and allocate funds.  If that hasn’t been done, the PDA account will not be active.
  • Ran out of allocated funds:  If an active PDA account runs out of allocated funds, all PDA profiles on the site will be paused.  To re-activate the PDA account, you would need to contact customerservice@proquest.com to allocate additional funds.
  • Not a PDA profile:  If you un-click both the “PDA” checkbox and the “Loans” checkbox in a profile’s “Edit Profile” window, the profile will not be an active PDA profile.
  • Fund Code ran out of funds:  If you assigned a Fund Code to one or more PDA profiles and the Fund Code balance runs out, then all associated PDA profiles will be paused.  Fund Code amounts are wholey determined by you, so you can easily fix this by upping the balance of the Fund Code.

 

To upgrade to the newest version of Adobe Digital Editions

Proceed as if to install Adobe Digital Editions, and it will detect that you’re upgrading:

  1. From your computer, go to http://www.adobe.com/products/digital-editions/download.html
  2. Scroll down and click: “Download Adobe Digital Editions ›
  3. Follow the steps as prompted

With Adobe Digital Editions (ADE) 3.0 or more recent, full-document downloads can be read by screen readers

For more info, see Adobe Digital Editions FAQs at:

http://www.adobe.com/products/digital-editions/faq.html

Click “How do I use it with screen reading technology?

Adobe Digital Editions mobile apps do not appear to support screen readers

  • Testing on an iPad, the Adobe Digital Editions iOS app did not work with VoiceOver.

To upgrade to the newest version of Adobe Digital Editions, proceed as if to install Adobe Digital Editions, and it will detect that you’re upgrading:

  1. From your computer, go to
    http://www.adobe.com/products/digital-editions/download.html
  2. Scroll down and click: “Download Adobe Digital Editions ›
  3. Follow the steps as prompted

Admins: To correct the display of ISBN numbers that are showing in Excel as 9.78E+12

When a file with ISBN numbers is opened in Excel, it may default to showing the ISBN numbers in “scientific notation”.  This is just a display issue.

To make ISBN numbers display correctly:

  1. Highlight the column or columns
  2. Set the type to “Number” (instead of “General”)
  3. It automatically adds two decimal place zeros that you need to get rid of:
    Click the icon of  “.00 to .0″
    Click it again
  4. The ISBN numbers should now be showing as long numbers.