Admins: Interpreting the counts shown on MARC records landing page

On your ebrary MARC records landing page accessed via the Admin tab, the count of titles shown next to each collection currently shows the total number of titles in that collection – not necessarily the number of MARC records available for that collection.

Note that if accessed from the Partners site, the counts shown on the landing page do represent the number of MARC records available.  (The numbers on the landing page are updated at intervals so may vary slightly from the actual number of MARC records available at that moment.)

Typically the reason a title wouldn’t have a MARC record is that it is a new-to-ebrary title and we don’t have its MARC record quite yet.  However, in our larger collections, such as Academic Complete, there are typically some titles such as reports, journals, or titles from specific publishers that don’t have MARC records.

Admins: How multiple authors are handled in ebrary meta-data and MARC records

According to Library of Congress cataloging rules, if there are more than 3 authors, only the first author is recorded in the MARC

So, for example, if there are 4 or more authors named on the title page, the MARC record should only include the first author.

ebrary’s meta-data (versus MARC records) will list up to the first three 3 contributors named because this information comes from the
publisher, and publishers generally don’t follow LC cataloging rules.

Admins: For OCLC subscribers, ebrary holdings are available in WorldCat KnowledgeBase

ebrary and OCLC now offer automated feeds of your ebrary purchased titles and your DDA or PDA collections to your WorldCat knowledge base. 

To take advantage of this WorldCat knowledge base integration, email with a request.  Please include your OCLC symbol.

In the WorldShare interface, select the “Demand Driven Acquistions collections” – even if you only have purchased titles.  You can use this service for your purchased titles even if you do not use DDA/PDA.

OCLC Administrative interface screenshot


The behind-the-scenes process then works as follows:

  1. Once ebrary has added your OCLC symbol to your ebrary site configuration, your ebrary holdings and MARC record data will be routinely shared with OCLC.   The data feed from ebrary to OCLC currently runs every other Tuesday.
  2. OCLC processes the holdings data, loads it into the WorldCat knowledge base, and turns on the auto-update option.  This is done by the following Monday, at the latest.
  3. WorldCat synchronizes automatically with the data in your WorldCat knowledge base.

If you are not currently subscribing to WorldCat and would like more information, please contact: Sara Finch,

For information on EBL’s integration with OCLC, see  here.


Admins: Titles purchased from ebrary will be available even if something happens to ebrary

What would happen to titles you’ve purchased from ebrary if ebrary were to stop offering hosting services? Here is an excerpt from ebrary’s “Customer Investment Protection Addendum”:

“If Customer loses the ability to access its Purchased Content online through ProQuest (e.g., if ProQuest discontinues online access services), or if the Purchased Content is otherwise eligible for local loading, Customer may obtain digital copies upon certifying that it will secure and restrict use of the Purchased Content as contemplated under this Agreement, using systems and technology at least as protective as ProQuest’s.”



How ebrary determines the “document language” setting for a book

In most cases ebrary gets the “document language” setting for each book from the Publisher metadata.  The Publisher assigns one or more language codes in accordance with the language(s) of significant portions of the text.

If there is no language code provided by the Publisher, then ebrary gets the language code(s) from Bowker.  If there are no language codes assigned by the Publisher or Bowker, then ebrary metadata staff assign the code(s) based on the language(s) of the title.