Admins: Title Report vs Site Activity Report, how “unique documents” are counted

The count for “Unique Documents” is different if you look at each month separately, or if you look at multiple months all together as one set.

When the Title Report is run over multiple months, it puts all the data together as one set and the number of titles on the report is the count of unique documents for the whole data set.

In contrast, when the Site Activity Report is run over multiple months, it reports on each month separately.

So you cannot compare the Unique Documents in the Title Report to those in the Site Activity Report for multi-month time periods because the Unique Documents count is different if you look at all the months in one pool versus each month separately.

For example, let’s say book X gets used several times in July and several times in August.  If you look at July and August separately, book X will count as 1 unique document in July and 1 in August.  But if you look at the whole time period July through August as one set, book X will count as just 1 unique document in that time period.

Admin: To preview particular ebrary collections or titles

You can search an ebrary title preview site to see what’s available from ebrary – not just what’s already on your ebrary site.  On a preview site, you can only view a page or two of content, and you cannot copy, print, or download.

Our most complete preview site is ‘alltitles':

To preview the titles in a particular ebrary collection:

  1. Go to
  2. Click on “Advanced” to do an advanced search
  3. Search on “Collection”, then use the drop-down menu to choose the particular collection
  4. Click the “Search” button below the search criteria

Note, ebrary’s collection of Online Sheet Music is called “Byron Hoyt”


Searching for documents in a given language when there isn’t a checkbox for the language

You can search for books written in a particular language, even if there isn’t yet a checkbox listed for that language on our Advanced Search page.  You’ll just need to start with a search for a language that is listed, then replace the two-letter language code in the URL with the desired two-letter language code.
Here are the detailed steps:
  1. Go to Advanced Search by clicking on the “Advanced” link to the right of the search window
  2. Use the drop-down menu to search by “Document language”
  3. For this example, where the language you want to search for is not listed, choose one that is listed, for example, leave just the “English” checkbox checked
  4. Add any other search criteria you desire
  5. Click “Search”
  6. You’ll then notice that the URL at the top includes the string “language&p00=en” (English is code=en)
  7. To change the URL to search for a different language, just change the two letters “en” to the two-letter language code you want to search for
    1. A list of two-letter language codes can be found here:
  8. For example, here’s the above search, but for books in Danish (code=da)
  9. Press your keyboard’s “Enter” key once you’ve modified the URL to run the new search

List of titles added to the Academic Complete subscription

You can view the list of titles added  to the Academic Complete subscription collection in the current quarter as follows:

Academic Complete Titles Added Quarterly

to display the titles added to Academic Complete in current quarter.

Admins: PROFILE tab “Status” column definitions

Active” means it is a profile that:

  • Is set as PDA, Loan, or PDA+Loan
  • And it either has no Fund Code associated with it, or it has an active Fund Code associated with it
  • Note, if the overall PDA account is out of funds, all PDA collections will be inactive regardless of the status shown here.  Check the PDA tab to verify the status of the overall PDA account.

Inactive” means it is a profile that:

  • Is set as PDA, Loan, or PDA+Loan
  • And it has a “paused” Fund Code associated with it
    • The Fund Code may have run out of funds and been automatically paused
    • Or, an Admin may have manually set the Fund Code to “Paused”
  • Note, titles in the collection are not discoverable

Notify or <blank> (no status listed) means it is a profile that:

  • Is NOT set as either PDA, Loan, or PDA+Loan
  • It is just a saved search
  • Titles in the collection are not discoverable
  • Fund Code status is irrelevant
  • If “Notify“:
    • It means the search is set to be re-run at some interval (that is, the frequency of re-running the search isn’t zero).  The search will be run at the indicated frequency and email alerts will be sent when new titles match the search criteria.
  • If <blank>:
    • It means the frequency is set to 0 (zero), so the search will not re-run at intervals


Sample screen shot of the PROFILE tab: