To share or email a bookshelf folder to off-campus users accessing the ebrary site via a proxy

If you are trying to share or email a bookshelf folder to recipients who need to access the ebrary site via proxied links, there are a few options.

First here are a few details about how sharing and emailing bookshelf folders work:

  • Sharing a bookshelf folder:
    • If the person who creates the shared-bookshelf-folder link has accessed their ebrary site via the proxy server, then the shared-bookshelf-folder link is proxied.
    • But if the person who creates the shared-bookshelf-folder link has NOT accessed the ebrary site via the proxy server (i.e., they are on campus), then the shared-bookshelf-link will NOT be proxied.
  • Emailing a bookshelf folder:
    • When a person emails a bookshelf folder, the recipient does not get a link to the folder, they get links to each of the books in the folder. And those links are not site specific and they don’t contain any proxy info – regardless of how the person who shared the folder had accessed the ebrary site when they emailed the folder.  They look like this  http://site.ebrary.com/id/10542219

Given this info, the best option for sending a bookshelf folder to a user who will need to access the ebrary site via a proxy is to share the bookshelf.  Here are two alternative approaches:

  1. Sender accesses the ebrary site via the proxy server when they are going to create a shared folder. That way the shared-bookshelf-folder link provided by the system will be proxied.
  2. Sender does not access the ebrary site via the proxy server, but then pastes in the proxy info to the front of the generated shared-bookshelf-folder link. That is, the sender would simply paste the proxy prefix (e.g.,  http://ezproxy.sitexyz/login?url=)  at the front of the shared-bookshelf-folder link’s URL (taking care not to have any spaces or extras).

If someone has emailed you a bookshelf folder, and now you want to open one of the books even though you are off campus and need to access your ebrary site via your proxy server, you can do the following:

  • Go to the emailed list of books and copy the docID of the book you want to access, that is:
    • Right-click on book’s link
    • Select “Copy link address”
    • Paste that link somewhere (some sort of word document)
    • Select just the docID at end of link
    • Copy that docID
  • Go to your ebrary site in the usual way
  • Open any book on the ebrary site
  • In the URL at the top, replace the docID of that book with the one you just copied from the book in the email

For additional detail about sharing or emailing a bookshelf folder, see:
http://support.ebrary.com/kb/share-email-bookshelf